Editorial Operations Coordinator (New York)

Storyful; New York (NY); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Comprehensive Healthcare Plans

Paid Time Off

Retirement Plans

Education Benefits

Paid Maternity and Paternity Leave

Commuter Transit Program

Job summary

Dow Jones’ Editorial team in New York seeks a seasoned Administrative Assistant to support the Opinion section. You will work with the Editorial Features and Free Expression teams, handling invoices, contracts, and travel, while ensuring smooth daily operations within the NY office.

The role requires 7+ years of administrative experience, a bachelor’s degree or equivalent, and strong communication, teamwork and time-management skills.

Qualifications

• 7+ years of proven administrative experience.
• Undergraduate degree or equivalent work experience preferred.
• Familiarity with WSJ Opinion is a plus.
• Knowledge of current events and strong teamwork skills.
• Detail-oriented with excellent organizational abilities.
• Excellent verbal and written communication skills.
• Ability to prioritize, manage time and work independently.
• Experience with video conferencing tools and VIP interactions.

Responsibilities

• Support the Administrative Business Manager with office operations.
• Assist with invoice processing, contracts and travel arrangements.
• Track freelance invoices and contracts for monthly and yearly reporting.
• Coordinate onboarding/offboarding and IT requests when needed.
• Liaise with editors and writers to ensure smooth daily operations.
• Manage calendar, scheduling and correspondence for editors.
• Support the team in SAP, Adobe Sign and other tools.
• Act as a liaison with IT and help resolve tech issues for staff.

Skills

Administrative experience

Teamwork

Communication skills

Time management

Video conferencing

VIP communications

Proactive attitude

Detail-oriented

Education

Bachelor's degree or equivalent

Tools

Concur

Excel

SAP

Zoom

G-Suite

Adobe Sign

Job description

Dow Jones’ Editorial team in New York seeks a seasoned Administrative Assistant to support the Opinion section. You will work with the Editorial Features and Free Expression teams, handling invoices, contracts, and travel, while ensuring smooth daily operations within the NY office.

The role requires 7+ years of administrative experience, a bachelor’s degree or equivalent, and strong communication, teamwork and time-management skills.