Editorial Administrative Specialist

Dow Jones & Company, Inc.; Northern, New York (KY, NY); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Comprehensive Healthcare Plans

Paid Time Off

Retirement Plans

Education Benefits

Paid Maternity and Paternity Leave

Family Care Benefits

Commuter Transit Program

Subscription Discounts

Employee Referral Program

Job summary

Dow Jones is seeking a New York-based Administrative Assistant to support the Opinion team, with duties spanning office administration, invoice and contract management, and onboarding of freelance contributors.

The role requires strong communication, organization, and collaboration, with exceptional attention to detail and the ability to work independently in a fast-paced environment.

Qualifications

• 7+ years of proven administrative experience.
• Undergraduate degree and/or equivalent work experience preferred.
• Familiarity with WSJ Opinion is a plus.
• Knowledge of and interest in current events.
• Strong teamwork and collaboration skills are a must.
• Very detail-oriented with strong organizational skills.
• Excellent verbal and written communication skills.
• Ability to prioritize jobs, manage time, and work independently.
• Familiarity with video conferencing.

Responsibilities

• Assist Business Manager with office administration projects and basic support of business operations for Opinion.
• Assist Editorial Features and Free Expression teams with invoice and contract management, purchase orders, calendar management, travel booking, expense reports.
• Track freelance contributions for monthly and yearly financial reports.
• Manage onboarding of new freelance contributors’ payment information and compliance forms.
• Process freelance contributor payments and invoices in SAP.
• Manage freelance contracts using Adobe Sign for sending and tracking agreements.
• Sort and deliver mail, review books, and ship review copies to contributors.
• Support editors and writers with IT issues as the department liaison.

Skills

Administrative experience

Verbal and written communication

Time management

Teamwork

Detail-oriented

Professional demeanor

Independent work

Current events knowledge

Education

Undergraduate degree

Tools

Concur

Excel

SAP

Zoom

G-Suite

Adobe Sign

Job description

Dow Jones is seeking a New York-based Administrative Assistant to support the Opinion team, with duties spanning office administration, invoice and contract management, and onboarding of freelance contributors.

The role requires strong communication, organization, and collaboration, with exceptional attention to detail and the ability to work independently in a fast-paced environment.