Earth Science Senior Project & Exec Support Specialist

ASRC Federal; Washington, Northern (District of Columbia, KY); Hybrid; USD 90,000 - 120,000; Full time

Job summary

ASRC Federal is seeking a Senior Project Support Specialist to back the Earth Science Division within NASA's Science Mission Directorate at NASA Headquarters in Washington, DC. The role provides expert-level executive and program support, coordinating priorities, communications, travel, and mission-critical activities for senior leadership.

Responsibilities include calendar management, travel processing, meeting coordination, documentation, and collaboration across NASA offices, centers, and

Qualifications

• Experience supporting executive leadership within a complex Federal organization.
• Strong organizational, analytical, and project coordination skills.
• Outstanding written and verbal communication skills.
• Ability to independently manage multiple priorities and deadlines.
• Proficiency with Microsoft Office Suite (Outlook, Teams, Excel, Word, PowerPoint, SharePoint, Adobe Acrobat).
• Experience with NASA systems such as CGE, PAM, NCTS, HATS, EVAMS, NAMS, STRIVES, SATERN is preferred.

Responsibilities

• Coordinate domestic and international travel using Concur Government Edition.
• Prepare travel documents and monitor travel activities.
• Manage complex calendars and executive engagements for leadership.
• Coordinate visitor requests and foreign national visits as needed.
• Provide hybrid meeting support (rooms, AV, Webex, Teams).
• Organize program and leadership meetings and organizational events.
• Track action items and deliverables for timely completion.
• Maintain calendars, distribution lists, and communications for Earth Action activities.
• Prepare and route executive documents through NASA administrative systems.
• Maintain SharePoint sites and electronic files, protecting CUI/PII.
• Develop SOPs and process documentation; support modernization efforts.

Skills

Executive support

Project coordination

MS Office suite

Written and verbal communication

Independent prioritization

Education

Bachelor's degree

8 years experience in lieu of degree

Tools

Concur Government Edition

SharePoint

NASA systems (PAM,NCTS,HATS,EVAMS)

Job description

ASRC Federal is seeking a Senior Project Support Specialist to back the Earth Science Division within NASA's Science Mission Directorate at NASA Headquarters in Washington, DC. The role provides expert-level executive and program support, coordinating priorities, communications, travel, and mission-critical activities for senior leadership.

Responsibilities include calendar management, travel processing, meeting coordination, documentation, and collaboration across NASA offices, centers, and