Early Childhood Program Administrative Assistant

Help USA; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Morris in Bronx, NY is seeking an Administrative Assistant to support the Early Childhood Program under the Executive Director. You’ll handle calls, data entry, document creation, and office duties to ensure smooth program operations.

Responsibilities include maintaining permits, licenses, inventories, CACFP records, and database updates. Strong communication and 1–2 years in an office setting are required; bilingual English/Spanish is a plus.

Qualifications

• High School diploma or GED required; College degree preferred.
• Must have good computer skills (Word, Excel, Access, Email, Internet, etc.) plus 1-2 years of office experience.
• Excellent written and oral communication skills.
• Bilingual English/Spanish helpful but not required.

Responsibilities

• Provide administrative support to Executive Director and program departments as needed.
• Handle calls, data entry, document creation, and general clerical tasks.
• Maintain permits, licenses, and file systems; monitor inventory and office supplies.
• Assist with CACFP records, attendance, and meal counts as needed.
• Enter child and family information into databases and generate reports.
• Write memos to staff and parents; maintain confidentiality of records.
• Support staffing classrooms and organize logs; participate in professional development.

Skills

Microsoft Word

Microsoft Excel

Microsoft Access

Email

Data entry

Written and verbal communication

Education

High School diploma or GED

College degree preferred

Job description

Morris in Bronx, NY is seeking an Administrative Assistant to support the Early Childhood Program under the Executive Director. You’ll handle calls, data entry, document creation, and office duties to ensure smooth program operations.

Responsibilities include maintaining permits, licenses, inventories, CACFP records, and database updates. Strong communication and 1–2 years in an office setting are required; bilingual English/Spanish is a plus.