Administrative Assistant

Sbhonline; New York (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

Sbhonline in Brooklyn, NY is seeking a dependable Administrative Assistant to support daily school operations and provide excellent service to staff, students, and families. This full-time position requires strong organization and a professional, friendly demeanor to manage multiple tasks in a busy educational environment.

You will handle enrollment processes, maintain accurate records, coordinate calendars and events, and serve as a first point of contact.

Qualifications

• Requires strong organizational and time-management abilities.
• Excellent written and verbal communication in a school environment.
• Ability to maintain confidentiality of student and staff information.
• Experience in administrative support, preferably in education.

Responsibilities

• Support daily school administration and office operations.
• Serve as a welcoming contact for families, staff, and visitors.
• Assist with student enrollment, registration, and records.
• Maintain accurate student and staff files and documentation.
• Coordinate calendars, appointments, and school events.
• Handle phone calls and email communications.
• Prepare documents and reports as needed.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Professional, warm demeanor

Confidentiality

Multitasking

Customer service orientation

Education

High school diploma or equivalent

Tools

Office software

Job description

Location: Brooklyn, NY
Employment Type: Full-Time
Schedule: Monday through Friday – Standard Business Hours
Salary: Based on Experience

Administrative Assistant

Location: Brooklyn, NY
Employment Type: Full-Time
Schedule: Monday through Friday – Standard Business Hours
Salary: Based on Experience

Position Overview

An early childhood school in Brooklyn, NY is seeking a dependable, organized, and personable Administrative Assistant to join its dedicated team. This individual will play a vital role in supporting the school's daily operations while providing exceptional service to staff, students, and families.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple administrative responsibilities in a busy school environment. We are looking for someone who communicates professionally, takes initiative, and enjoys being part of a collaborative educational community.

Key Responsibilities

• Support the school's daily administrative and office operations.
• Serve as a welcoming and professional point of contact for families, staff, and visitors.
• Assist with student enrollment, registration, and related administrative processes.
• Maintain accurate and organized student records and documentation.
• Communicate with families regarding school information, schedules, documentation, and general inquiries.
• Maintain staff files, compliance records, and required documentation.
• Ensure records are accurate, organized, confidential, and up to date.
• Coordinate calendars, appointments, meetings, and school schedules.
• Assist with planning and coordinating school events, programs, and activities.
• Answer phone calls, respond to emails, and handle general office correspondence.
• Prepare documents, reports, forms, and other administrative materials.
• Assist school leadership and staff with day-to-day administrative needs.
• Maintain organized digital and physical filing systems.
• Follow up on outstanding paperwork and documentation.
• Help ensure smooth communication between administration, teachers, staff, and families.
• Perform additional administrative responsibilities as needed to support the school.

Qualifications

• High school diploma or equivalent required.
• 2+ years of administrative, office, or related experience preferred.
• Previous experience in a school, early childhood program, daycare, or educational environment is a plus.
• Strong organizational and time-management skills.
• Excellent attention to detail and follow-through.
• Strong written and verbal communication skills.
• Professional, warm, and customer-service oriented.
• Comfortable communicating with parents, staff, and school leadership.
• Ability to maintain confidential student and staff information.
• Strong computer skills and proficiency with general office software.
• Ability to manage multiple responsibilities and priorities in a fast-paced environment.
• Dependable, responsible, and able to work effectively both independently and as part of a team.