Youth Programs Administrative Assistant

The Child Center of NY; New York (NY); On-site; USD 21,000 - 28,000; Part time

Job summary

The Child Center of NY is seeking a Program Aide to provide administrative clerical support across programs. You’ll help create, verify, and submit check requests, subcontractor agreements, and other documents, while prioritizing assignments and communicating with supervisors.

Light travel in Queens/Brooklyn may be required; strong communication and customer service are essential. Responsibilities include grants prep, calendar management, meeting minutes, and ensuring organized records.

Qualifications

• College Student or High School Graduate 18 yrs. or older.
• Bilingual in Spanish, Creole, Bengali preferred
• 2 years' experience working with children and/or youth in your specialization
• Proficiency in Microsoft Office
• Ability to plan and carry out assignments independently
• Ability to prioritize, adhere to timelines and multi-task

Responsibilities

• Preparing documentation for grants
• Managing online resources
• Managing the Program Manager's calendar
• Processing payments for vendors and suppliers
• Attending staff meetings and taking minutes
• Responding to emails and answering calls
• Maintaining office calendars and sending reminders of appointments
• Typing letters and reports
• Compiling and sending bulk mailings
• Proofreading and making copies of documents
• Assisting in planning and overseeing events
• Assisting in managing the budget for events
• Liaising between departments
• Interacting with students and parents
• Planning activities for children and youth
• Maintaining a safe, clean center

Skills

Communication skills

Customer service

Independent planning

Multitasking

Education

College student or high school graduate (18+)

Tools

Microsoft Office

Job description

The Child Center of NY is seeking a Program Aide to provide administrative clerical support across programs. You’ll help create, verify, and submit check requests, subcontractor agreements, and other documents, while prioritizing assignments and communicating with supervisors.

Light travel in Queens/Brooklyn may be required; strong communication and customer service are essential. Responsibilities include grants prep, calendar management, meeting minutes, and ensuring organized records.