EA to VP, Corporate Properties & Facilities

Power Design, Inc.; Gibsonton (FL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

On‑campus cafe"

Fitness center

401k with company matching

Paid time off

Job summary

Power Design, Inc. is seeking an organized Executive Assistant to provide direct, executive-level support to the Vice President of Corporate Properties & Facilities.

The role involves coordinating calendars, meetings, travel, and sensitive information across departments to help drive departmental goals. The successful candidate will have 3+ years of related experience, an associate or bachelor’s degree, and strong proficiency in Microsoft Office and Adobe Acrobat/Bluebeam.

Qualifications

• 3+ years of executive administrative assistant or office manager experience.
• Associate’s or bachelor’s degree required.
• Technical proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat/Bluebeam.
• Experience with internet-based work order software preferred (i.e., Angus Anywhere, Workspeed).
• Excellent interpersonal and communication skills; ability to maintain confidentiality and professionalism.

Responsibilities

• Provide executive-level administrative support to the Vice President across day-to-day operations.
• Prioritize and facilitate communication within and across departments.
• Manage the Vice President’s calendar through Microsoft Outlook, including travel and meetings.
• Attend meetings, take notes/minutes, and follow up on action items.
• Coordinate special projects including research, documentation, reporting, and presentations.
• Maintain filing systems for Property Management documents.
• Prepare correspondence, purchase orders, and other documents; create monthly expense reports.
• Plan and coordinate property management events and meetings/interviews.

Job description

Power Design, Inc. is seeking an organized Executive Assistant to provide direct, executive-level support to the Vice President of Corporate Properties & Facilities.

The role involves coordinating calendars, meetings, travel, and sensitive information across departments to help drive departmental goals. The successful candidate will have 3+ years of related experience, an associate or bachelor’s degree, and strong proficiency in Microsoft Office and Adobe Acrobat/Bluebeam.