Strategic Executive Assistant to VP of Operations

Electronic Arts Ltd; Orlando (FL); On-site; USD 60,000 - 85,000; Full time

Job summary

Electronic Arts in Orlando is seeking an Executive Assistant to the VP/Head of Operations. You will manage executive calendars, coordinate domestic and international travel, arrange meetings and events, and help drive workplace operations and employee experience initiatives.

Role requires 4+ years of executive administration experience, exceptional organization, and strong communication. You will collaborate with facilities, IT, and cross-functional partners to ensure smooth daily workflows and

Qualifications

• 4+ years of experience in executive administration, production coordination, workplace operations, or a hybrid operational support role supporting senior leadership.
• Proven ability to manage multiple complex priorities, maintain calm control under pressure, and rapidly adapt in a fast-paced environment.
• Strong organizational, problem-solving, and time-management skills with exceptional attention to detail.
• Excellent written and verbal communication skills with impeccable discretion and ability to maintain confidentiality.
• Customer-focused mindset with a passion for creating a high-quality employee and studio experience.
• Experience with travel coordination, expense management systems, purchasing/procurement, and event logistics.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and collaboration tools such as Microsoft Teams or Slack.
• Ability to safely move/transport event supplies or operational inventory as needed (up to 25 lbs).

Responsibilities

• Executive Partnership & Time Management: Maintain full ownership of executive calendars, protect focus time and ensure readiness for meetings.
• Travel, Expenses & Logistics: Arrange domestic and international travel, manage visa logistics, track expenses, process requisitions and budget reconciliations.
• Event & Meeting Facilitation: Coordinate logistics for leadership meetings, offsites, team events, and partner summits.
• Workplace Operations & Experience: Oversee studio workplace readiness, snacks, supplies, and a welcoming environment.
• Inventory & Shipping Management: Support shipping/receiving, swag distribution, inventory tracking, vendor coordination.
• Operational & Team Liaison: Act as a liaison between executive leadership, cross-functional partners, facilities, IT, and external stakeholders.
• Community & Culture Support: Align with EA SPORTS Executive Assistant and Operations to foster an engaging team culture.

Skills

Time management

Organization

Communication

Discretion

Problem-solving

Calm under pressure

Travel coordination

Tools

Microsoft Office Suite

Google Workspace

Microsoft Teams

Slack

Job description

Electronic Arts in Orlando is seeking an Executive Assistant to the VP/Head of Operations. You will manage executive calendars, coordinate domestic and international travel, arrange meetings and events, and help drive workplace operations and employee experience initiatives.

Role requires 4+ years of executive administration experience, exceptional organization, and strong communication. You will collaborate with facilities, IT, and cross-functional partners to ensure smooth daily workflows and