Executive Assistant to VP, Corporate Properties

Power Design, Inc.; Town of Florida (NY); Sur place; USD 65 000 - 90 000; Plein temps

Avantages offerts par ce poste

Competitive salaries offered

401k with company matching

Paid time off and holidays

Medical/dental/vision insurance

Résumé du poste

Power Design, Inc. is seeking an organized Executive Assistant to provide direct, executive-level support to the Vice President of Corporate Properties & Facilities.

The role interacts with all levels of staff and helps oversee day-to-day operations at the corporate headquarters, planning and executing goals with the VP. The ideal candidate has 3+ years of senior admin experience, strong Microsoft Office and confidential-communication skills, and familiarity with work order software.

Qualifications

• 3+ years of executive admin or office manager experience.
• Associate's or bachelor's degree required.
• Proficiency with Microsoft Office, Adobe Acrobat/Bluebeam.
• Experience with internet-based work order software preferred.
• Excellent interpersonal and communication skills.
• Discretion and confidentiality.

Responsabilités

• Provide executive-level administrative support to the VP across day-to-day operations.
• Prioritize and facilitate communication within and across departments.
• Manage the VP's calendar and travel arrangements.
• Attend meetings, take notes, and follow up on action items.
• Coordinate special projects, research, reporting, and presentations.
• Prepare correspondence, purchase orders, and summaries.
• Prepare monthly expense reports and time coding as needed.
• Plan and coordinate property management events and meetings.

Connaissances

Executive support

Calendar management

Communication

Multitasking

Confidentiality

Formation

Associate's or Bachelor's degree

Outils

Microsoft Office

Adobe Acrobat/Bluebeam

Work order software

Description du poste

Power Design, Inc. is seeking an organized Executive Assistant to provide direct, executive-level support to the Vice President of Corporate Properties & Facilities.

The role interacts with all levels of staff and helps oversee day-to-day operations at the corporate headquarters, planning and executing goals with the VP. The ideal candidate has 3+ years of senior admin experience, strong Microsoft Office and confidential-communication skills, and familiarity with work order software.