Executive Assistant to VP, Properties & Facilities

Power Design, Inc.; Saint Petersburg (FL); Sur place; USD 65 000 - 90 000; Plein temps

Avantages offerts par ce poste

Competitive salaries

On-campus amenities

Medical/dental/vision insurance

401k with company match

Paid time off

Résumé du poste

Power Design, Inc. is seeking an organized Executive Assistant to provide direct, executive-level support to the Vice President of Corporate Properties & Facilities. This role partners with all levels to manage day-to-day operations at our Florida headquarters.

You will handle the VP's calendar and travel, attend meetings, take notes, and follow up on action items. Responsibilities include preparing correspondence, reports, and presentations, plus coordinating vendor contracts and budgets.

Qualifications

• 3+ years of executive administrative or office management support to senior staff.
• Proficiency in Microsoft Office, Outlook, Excel, and PowerPoint.
• Experience with confidential information and high discretion.

Responsabilités

• Provide executive-level support to the VP of Corporate Properties & Facilities.
• Manage calendar, travel, meetings, notes/minutes, and action item follow-up.
• Prepare correspondence, purchase orders, and monthly expense reports.
• Coordinate vendor contracts, bid summaries, and budget/variance reviews.
• Plan and coordinate property management events and special projects.
• Maintain filing systems and assist with reporting, presentations, and analysis.

Connaissances

Calendar management

Communication

Attention to detail

Discretion/confidentiality

Multitasking

Formation

Associate's or Bachelor's degree

Outils

Microsoft Office

Outlook

Excel

PowerPoint

Adobe Acrobat/Bluebeam

Description du poste

Power Design, Inc. is seeking an organized Executive Assistant to provide direct, executive-level support to the Vice President of Corporate Properties & Facilities. This role partners with all levels to manage day-to-day operations at our Florida headquarters.

You will handle the VP's calendar and travel, attend meetings, take notes, and follow up on action items. Responsibilities include preparing correspondence, reports, and presentations, plus coordinating vendor contracts and budgets.