Elite Executive Assistant to VP, Corporate Properties

Power Design; Saint Petersburg (FL); Sur place; USD 60 000 - 75 000; Plein temps

Avantages offerts par ce poste

Competitive salary

On-campus café and fitness center

Award-winning workplace culture

Résumé du poste

Power Design in Saint Petersburg, FL seeks an organized Executive Assistant to provide direct support to the Vice President of Corporate Properties & Facilities. This role collaborates across departments, manages calendars and travel, and drives confidential initiatives to keep the HQ operations efficient.

The ideal candidate has 3+ years in an executive role, strong Microsoft Office skills, and the ability to handle sensitive information with discretion while maintaining a proactive,

Qualifications

• 3+ years of executive administrative assistant or office manager experience.
• Associate's or bachelor's degree required.
• Technical proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat/Bluebeam.
• Experience with internet-based work order software preferred.
• Excellent interpersonal skills and ability to communicate with all levels of management and staff.
• Demonstrated discretion and confidentiality in handling sensitive information.
• Detail-oriented, highly organized, and able to multitask in a fast-paced environment.
• Flexible schedule to work outside core business hours as needed.

Responsabilités

• Provide executive-level administrative support to the Vice President across day-to-day operations.
• Prioritize and facilitate communication within and across departments.
• Manage the VP's calendar and travel arrangements.
• Attend meetings, take notes, and follow up on action items.
• Assist with special projects, including research, documentation, and reporting.
• Maintain filing systems for Property Management documents.
• Prepare correspondence, purchase orders, and summary Excel spreadsheets.
• Prepare monthly expense reports and time coding for executives and staff.

Connaissances

Executive support

Communication

Organizational skills

Confidentiality

Time management

Teamwork

Formation

Associate's degree

Bachelor's degree

Outils

Microsoft Office

Outlook

Adobe Acrobat/Bluebeam

Description du poste

Power Design in Saint Petersburg, FL seeks an organized Executive Assistant to provide direct support to the Vice President of Corporate Properties & Facilities. This role collaborates across departments, manages calendars and travel, and drives confidential initiatives to keep the HQ operations efficient.

The ideal candidate has 3+ years in an executive role, strong Microsoft Office skills, and the ability to handle sensitive information with discretion while maintaining a proactive,