EA to the President & CEO — Strategic Partner

HeartShare Wellness LTD; New York (NY); Sur place; USD 70 000 - 110 000; Plein temps

Avantages offerts par ce poste

403(B) retirement plan with employer

Health, dental, vision and life insu

Paid vacation, sick, personal days, &;

Employee Assistance Program (EAP)

Tuition Assistance Program

Wellhub Discount

Verizon Wireless Discount

Broadway tickets & gifts discounts

Résumé du poste

HeartShare is seeking an Executive Assistant to the President & CEO to provide critical high level administrative and operational support. The role ensures the office operates with professionalism and discretion, coordinating complex scheduling and preparing materials for external interactions with board members and partners.

You will also support the Chief of Staff, manage confidential files, assist with board logistics, and help streamline processes across HeartShare's executive teams.

Qualifications

• High School diploma or GED required.
• 5+ years of administrative support experience.
• Bachelor’s degree or equivalent preferred.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite.
• Ability to work independently with confidentiality.

Responsabilités

• Calendar management – proactive scheduling with internal and external stakeholders.
• Meeting support – organize materials and arrange logistics.
• Screen and prioritize communications for the President & CEO.
• Support the Chief of Staff on priorities and initiatives.
• Manage executive and Board files, both electronic and hard-copy.
• Prepare expense reports for the President & CEO.
• Attend offsite meetings and events as needed.

Connaissances

Organizational skills

Multitasking

Written communication

Verbal communication

Discretion

Independence

Formation

High school diploma or GED

Bachelor's degree or equivalent experience (preferred)

Outils

Microsoft Office

Description du poste

HeartShare is seeking an Executive Assistant to the President & CEO to provide critical high level administrative and operational support. The role ensures the office operates with professionalism and discretion, coordinating complex scheduling and preparing materials for external interactions with board members and partners.

You will also support the Chief of Staff, manage confidential files, assist with board logistics, and help streamline processes across HeartShare's executive teams.