EA to C-Suite | Strategic Calendar & Travel

Mach Industries Inc.; Huntington Beach (CA); On-site; USD 95,000 - 120,000; Full time

Benefits offered by this job

Healthcare

Dental and Vision

Retirement plans

Paid time off

Equity participation

Professional development

Job summary

Mach Industries Inc. in Huntington Beach, CA, is seeking an Executive Assistant to Senior Leadership. You will be a trusted partner handling complex scheduling, strategic communications, and high-level project coordination in a fast-paced defense tech setting.

You will manage calendars, coordinate domestic and international travel, draft communications, and support board/investor relations. The role requires discretion, polished communication, and the ability to operate independently across time

Qualifications

• 3-7 years of experience supporting senior-level executives in fast-paced environments.
• Exceptional organizational and administrative skills with strong attention to detail.
• Ability to anticipate needs, take initiative, and work independently.
• Superior verbal and written communication across platforms.
• High level of discretion, integrity, and professionalism with confidential information.
• Proficient in calendar management and logistics planning using tools like Google Calendar and MS Office.
• Proven track record of juggling multiple priorities in a high-pressure environment.
• Strong interpersonal skills to foster relationships with internal and external stakeholders.
• Strong proofreading and document editing capabilities.

Responsibilities

• Strategically manage a highly dynamic and complex calendar, prioritizing time across internal and external commitments.
• Plan and oversee all travel logistics domestically and internationally, including flights, hotels, itineraries, and ground transportation.
• Lead logistics for onsite/offsite meetings, VIP visits, and delegation events.
• Triage communications for Senior Leadership; draft, review, and respond to emails with sound judgment.
• Liaise between Senior Leadership and internal teams, board members, clients, investors, and external stakeholders.
• Lead and support high-priority administrative and strategic projects.
• Submit expense reports, track budgets, and maintain organized filing systems for confidential documents.

Skills

Executive support

Calendar management

Travel logistics

Stakeholder management

Discretion

Communication

Project coordination

Document editing

Education

Bachelor's degree in Business Administration or related field

Tools

Google Calendar

Microsoft Word

Microsoft Excel

PowerPoint

Slack

Outlook

Teams

Job description

Mach Industries Inc. in Huntington Beach, CA, is seeking an Executive Assistant to Senior Leadership. You will be a trusted partner handling complex scheduling, strategic communications, and high-level project coordination in a fast-paced defense tech setting.

You will manage calendars, coordinate domestic and international travel, draft communications, and support board/investor relations. The role requires discretion, polished communication, and the ability to operate independently across time