EA to C‑Level Leader | Global Calendar & Travel

Evlo AI; Seattle (WA); Híbrido; USD 65.000 - 90.000; Jornada completa

Descripción de la vacante

Evlo AI seeks an executive assistant to act as the operational anchor for a senior executive. You will own calendars, travel, communications, and cross-team coordination to keep leadership focused on strategy and execution.

This high-visibility role interfaces with internal teams, external partners, and boards, in a hybrid environment. Excellent judgment, discretion, and multi-time-zone coordination are essential.

Formación

• 3–6 years of executive assistant or office coordination experience, ideally supporting C‑level leadership in tech or fast-paced environments.
• Expert-level proficiency with Google Workspace, Slack, Zoom, and expense/travel platforms (Expensify, Navan, or similar).
• Strong written and verbal communication with sound judgment on tone, urgency, and confidentiality.
• Demonstrated ability to juggle competing priorities and stay composed under pressure.
• Experience planning multi-day offsites or large internal events.
• Bachelor's degree or equivalent practical experience.
• Bonus: experience supporting founders or executives during fundraising/board cycles; familiarity with Notion or other internal knowledge tools.

Responsabilidades

• Manage complex, rapidly changing calendars across multiple time zones, prioritizing ruthlessly and protecting focus time.
• Coordinate domestic and international travel, including flights, hotels, ground transport, and detailed trip itineraries.
• Prepare meeting agendas, take notes where needed, and track follow-up items to completion across Slack, email, and Asana.
• Screen and draft correspondence, handle confidential materials with discretion, and serve as a professional point of contact for internal and external stakeholders.
• Plan and execute team offsites, all-hands, and executive events end-to-end, from vendor selection to on-site logistics.
• Own expense reporting, invoice tracking, and vendor management with attention to accuracy and deadlines.
• Anticipate needs and proactively solve problems before they land on the executive's plate.

Conocimientos

Executive calendar management

Prioritization under pressure

Cross-functional coordination

Educación

Bachelor's degree or equivalent

Herramientas

Google Workspace

Slack

Zoom

Expensify

Navan

Descripción del empleo

Evlo AI seeks an executive assistant to act as the operational anchor for a senior executive. You will own calendars, travel, communications, and cross-team coordination to keep leadership focused on strategy and execution.

This high-visibility role interfaces with internal teams, external partners, and boards, in a hybrid environment. Excellent judgment, discretion, and multi-time-zone coordination are essential.