E-Billing Specialist

Fawkes IDM; Newark (NJ); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company in electronic billing is seeking an E-Billing Coordinator to assist with onboarding and billing tasks. The ideal candidate will have at least 3 years of experience in a law firm setting, managing invoices, and using financial software. This role offers the opportunity to work closely with multiple teams to ensure accurate billing processes and client satisfaction.

Qualifications

• Minimum 3 years experience in a professional services environment; law firm billing preferred.
• Experience with financial and billing software.
• Ability to follow billing policies and procedures.

Responsibilities

• Assist with electronic onboarding needs and maintenance across various e-billing platforms.
• Prepare and transmit electronic billing invoices.
• Collaborate with teams to manage special client billing requests.

Skills

Billing policies and procedures

Proficiency in MS Office

Electronic billing transmission

Tools

Elite billing system

eBillingHub

Job description

Responsibilities:

• Assist the E-Billing Manager and team with all electronic onboarding needs, including client matter setup, mapping, timekeeper entry, diversity submission, and rate updates/maintenance across various e-billing platforms.
• Transmit electronic billing via eBilling Hub and other e-billing sites.
• Maintain accurate phase, task, and billing codes.
• Assist with bill preparation for complex e-bills and on-demand requirements, both manual and electronic.
• Maintain and update timekeepers in restricted lists within Time Entry software.
• Send weekly reports on unsubmitted and rejected invoices to the Billing Team.
• Prepare invoices for various e-billing platforms.

Additional Responsibilities:

• Coordinate special client billing requests with the E-Billing Manager.
• Collaborate with the Pricing, Project Management, and Billing Compliance teams to approve and implement special rate arrangements.

Qualifications:

• Minimum of 3 years experience in a professional services environment; law firm billing experience preferred.
• Experience with financial and billing software; Elite billing system experience preferred.
• Experience with electronic billing transmission across multiple platforms; eBillingHub experience preferred.
• Ability to follow billing policies and procedures.
• Proficiency in MS Office, especially Excel.