E-Billing Coordinator

Ropes & Gray LLP; New York (NY); Hybrid; USD 66,000 - 97,000; Full time

Job summary

A leading global law firm is looking for an E-Billing Coordinator to manage their revenue cycle. The role demands oversight of electronic billing processes, ensuring compliance with client requirements and high data integrity. Ideal candidates have a background in Finance or Accounting and possess strong analytical and interpersonal skills. This position offers comprehensive benefits and opportunities for career development within a prestigious firm.

Qualifications

• One to three years experience with professional services time and billing software.
• Minimum two years experience in a professional services firm, preferably in a Finance department.
• Experience with electronic billing systems such as Serengeti or CounselLink is preferred.

Responsibilities

• Oversee the electronic billing process from start to finish.
• Coordinate e-billing between the firm, vendor, and client, ensuring correct setups.
• Document and maintain accurate records for all billing processes.

Skills

Customer Service

Attention to Detail

Analytical Skills

Interpersonal Skills

Problem-Solving

Education

Associates degree or higher in Business, Accounting or Finance

Tools

Time and Billing Software

MS Excel

E-billing Hub Software

Job description

Join to apply for the E-Billing Coordinator role at Ropes & Gray LLP

3 days ago Be among the first 25 applicants

Join to apply for the E-Billing Coordinator role at Ropes & Gray LLP

About Ropes & Gray

Ropes & Gray is a preeminent global law firm. The firm has been ranked in the top three on The American Lawyer’s prestigious A-List for eight consecutive years and #1 on Law.com’s U.K. A-List twice in the past three years—rankings that honor the “best of the best” law firms.

About Ropes & Gray

Ropes & Gray is a preeminent global law firm. The firm has been ranked in the top three on The American Lawyer’s prestigious A-List for eight consecutive years and #1 on Law.com’s U.K. A-List twice in the past three years—rankings that honor the “best of the best” law firms.

The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.

The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.

Ropes & Gray is an equal opportunity employer.

Overview

The E-Billing Coordinator plays a critical role in the revenue cycle of the firm by performing E-Billing assistance on electronically billed matters. The E-billing Coordinator oversees the electronic billing process from start to finish, ensuring accurate and timely invoice submission in compliance with client requirements and guidelines. This role involves but is not limited to, identifying and troubleshooting E-billing issues, maintaining data integrity, collaborating with internal teams and clients to ensure successful billing.

Responsibilities

The E-Billing Coordinator is responsible for key phases of the e-billing process, including, rate uploads, follow-up on rejected items, and inventory tracking. The role also encompasses process documentation related to specific clients. The role specifically involves the following:

• E-billing coordination between the firm, the e-billing vendor and the client, including all necessary setups and submission of preliminary data such as timekeeper and matter lists.
• Accountable for a portfolio of clients and keeps all department spreadsheets and notes up to date.
• Monthly review of assigned clients in which new timekeepers are identified. Assist with obtaining client approval for these newly assigned timekeepers on a monthly basis. On an annual basis, the E-Billing Coordinator is responsible for the submission of an all inclusive rate card for each of their assigned clients.
• Maintain the spreadsheets for new timekeepers assigned to each client and add them accordingly in the vendor sites for successful submission of invoices. This also entails maintaining the timekeeper titles on the vendor sites whenever appropriate.
• May be required to generate LEDES files for those clients who are not electronically submitted but require a LEDES formatted invoice.
• Help to identify reoccurring violations of client guidelines and alerting appropriate team on action steps.
• Setting up of cost exceptions
• Title mapping
• Reoccurring timekeeper rate reductions
• Formatting of LEDES file
• Fully documents all aspects of the e-billing process for each client. Electronically stores all documentation so that it’s visible to billing management and staff.
• Helps to maintain a database of all e-billed clients and their requirements for submission of bills. Also helps to maintain a database where yearly timekeeper rates are stored by client.
• Utilizes E-billing Hub software or third party e-billing vendor websites to submit e-bills and conduct necessary follow up until invoices are accepted by the client.
• Keeps invoice statuses current in the HUB; bi-weekly updates required.
• Reviews e-bills for compliance with client/vendor terms. Fixes errors that will result in delays in uploading or rejection of the bill.
• Proactively makes recommendations and implements internal process improvements to maximize productivity and workflow in all aspects of the e-billing function.
• Works with Guidelines team & E-Billing HUB to ensure the proper invoice template is created according to the client/vendor specific guidelines.
• Works with Pricing team to develop and maintain rate cards for client submission.
• Engages in team meetings and occasionally presents information to the broader group.
• Coordinating with Billing & Revenue team on various functions of the E-Billing role.
  
  

Other Responsibilities

Participates in firm-wide and departmental projects and initiatives

Helps to train new members of the team as necessary

Performs other duties as assigned

Qualifications

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

• Associates degree or higher in Business, Accounting or Finance is preferred or equivalent experience
• One to three years experience with professional services time and billing software
• Minimum two years experience in a professional services firm, preferably in a Finance department
• Experience with various electronic billing systems such as Serengeti or CounselLink is preferred
• Demonstrated proficiency with MS Excel spreadsheets
• Strong verbal, written, and interpersonal skills
  
  

Essential Capabilities

• Demonstrates exemplary customer service
• Must be a team player with strong interpersonal skills
• Prioritizes, handles multiple tasks simultaneously and is flexible
• Has a keen eye for detail and can readily identify issues that will slow a process
• Demonstrates initiative and a consistent ability to identify and communicate opportunities to improve existing processes
• Demonstrated analytical skills, critical thinking and ability to spot problem areas and propose solutions
• Works independently, thorough and follows through on assigned projects and tasks. Not afraid to proactively ask for assistance when needed.
• Works effectively with multi-office responsibility as well as a culturally and educationally diverse environment
  
  

Compensation And Total Rewards Package

Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below and represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.

• Boston: $63,700 - $92,350
• Chicago: $63,700 - $92,350
• New York: $66,700 - $96,700
  
  

Working Conditions

This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Law Practice

Referrals increase your chances of interviewing at Ropes & Gray LLP by 2x

Sign in to set job alerts for “Billing Coordinator” roles.

Billing Coordinator - Accounts Receivable-MSH

Billing Coordinator - Accounts Receivable

New York, NY $90,000.00-$105,000.00 1 week ago

New York, NY $75,000.00-$85,000.00 1 week ago

New York, NY $70,000.00-$80,000.00 1 month ago

Billing Coordinator - Accounts Receivable

New York, NY $85,000.00-$120,000.00 2 weeks ago

New York City Metropolitan Area 1 week ago

New York, NY $85,000.00-$95,000.00 4 days ago

Billing Coordinator - Senior Payment Poster

New York, NY $60,000.00-$70,000.00 2 weeks ago

Billing Specialist - Senior **CPC Highly Preferred**

New York, NY $78,300.00-$103,500.00 3 days ago

New York City Metropolitan Area $80,000.00-$90,000.00 2 days ago

Billing Coordinator - Accounts Receivable-MSH

Brooklyn, NY $50,000.00-$65,000.00 2 weeks ago

Accounts Receivable / Billing Specialist

New York City Metropolitan Area 1 day ago

New York, NY $55,000.00-$59,000.00 4 weeks ago

New York, NY $75,000.00-$92,000.00 3 days ago

New York, NY $73,000.00-$115,000.00 4 days ago

Newark, NJ $75,000.00-$85,000.00 2 weeks ago

Billing Coordinator - Accounts Receivable

New York, NY $80,000.00-$95,000.00 4 days ago

Billing Coordinator - Any US Office/ West Coast Hours

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.