E-Billing Specialist

Davita Inc.; New York (NY); Hybrid; USD 60,000 - 95,000; Full time

Job summary

A leading company in the billing sector is seeking an E-Billing Specialist to enhance their billing and collection process. The role includes setting up client matters, monitoring billing statuses, and ensuring compliance with accounting policies. Candidates should have experience in a large legal or billing environment, ideally with a Bachelor's degree in Accounting or Business. This position offers a competitive salary and the opportunity to work within a dynamic team environment.

Qualifications

• 3+ years' experience in a large law firm billing department.
• Proficiency in Elite Enterprise or 3E is preferred.
• Ability to work independently and meet strict deadlines.

Responsibilities

• Assist in billing and collections by setting up matters as per client guidelines.
• Monitor and manage the ebilled inventory statuses.
• Communicate effectively with clients and attorney teams.

Skills

Detail Oriented

Communication

Organizational Skills

Education

Bachelor's Degree in Accounting or Business

Tools

Elite Enterprise

3E

MS Outlook

MS Word

MS Excel

MS PowerPoint

Job description

E-Billing Specialist

Job Locations

US-Kansas City Metroplitan Area | US-NY-New York City Metropolitan Area

Job ID

2025-1527

Category

Accounting/Finance/Billing

Type

Full-Time

Workplace Type

Hybrid

Location : Location

US-Kansas City Metroplitan Area

Overview

The E-Billing Specialist position supports the billing and collection process by ensuring invoices are successfully submitted electronically according to client requirements. E-Billing staff should possess knowledge of, and experience using, various legal vendor electronic billing websites in order to fully support the revenue staff. Primary responsibilities include vendor/client/matter setups, monitoring the ebilled inventory statuses, and assisting revenue staff with resolving rejections.

Responsibilities

* Assist Billing and Collections in accurately setting up matters in 3E according to client guidelines, including matter IDs, time increments, timekeeper titles and task/activity codes.
* Work with clients and ebilling vendors to complete onboarding process, confirming that all prerequisites have been met in preparation for invoice submission.
* Configure new client setups within BillBlast to comply with client billing requirements.
* Proactively monitor status of ebilled inventory for rejections and delayed client approvals.
* Collaborate with Billing and Collections team to identify rejection reasons and assist in troubleshooting, resubmission, and appealing of invoices.
* Establish relationships with our clients' financial/ebilling teams and maintain effective & open lines of communication to assure assistance in expeditious payments of our invoices.
* Respond to client inquiries/questions in a timely manner and escalate issues as needed to Supervisor, Manager, Director or other firm management as needed.
* Communicate and effectively work with attorneys and other administrative departments within the Firm to provide a solution oriented customer service experience.

* Confirm compliance with the firm's accounting, billing and collection policies, and ensure integrity of the firm's financial and operating information.

* Prepare various reports and analyses, as requested.

* Provide coverage during absence of other team members.

* Other responsibilities within the billing/collection function as they may be assigned from time-to-time.

Compensation: The anticipated base salary range offered for this role will be between $60,000.00 to $95,000.00 and represents the firm's good faith and reasonable estimate of the range of possible base compensation. Actual base compensation will be dependent upon several factors, including but not limited to the candidate's relevant experience, performance, qualifications, degrees, and location, well as the needs of the firm.

#LI-Hybrid

Qualifications

* A Bachelor's degree or equivalent is recommended; preferably in Accounting or Business.
* 3+ years' experience in a large law firm billing department or comparable industry.
* Proficiency in Elite Enterprise or 3E preferred; experience with Design Gallery, ARCS, Target*Cash, Intapp Open and Intapp Time is a plus.
* Experience with BillBlast, eBilling Hub and E-Billing vendor sites preferred.
* Proficiency in MS Outlook, Word, Excel, and Power Point.
* Strong written and verbal communication skills.
* Ability to work independently and with a large team, and meet strict deadlines; detail oriented.
* Flexibility with overtime when necessary.