Temporary Administrative Coordinator, Engineering

University-of-California,-Irvin; Irvine (CA); On-site; USD 43,000 - 47,000; Full time

Benefits offered by this job

Benefits package

Job summary

UC Irvine is seeking a temporary administrative operations specialist to oversee daily business operations, manage office supplies, facilities maintenance, and equipment, and issue refunds. You will coordinate department room reservations, event logistics, and executive calendars, while recording biweekly faculty meeting minutes.

Working within EECS staff collaboration, you will draft department-wide correspondence and oversee student employee assignments.

Qualifications

• Exceptional written and verbal communication skills with a proven customer-service orientation across diverse campus populations.
• Ability to work independently or collaboratively, applying sound judgment and discretion with confidential information.
• Strong organizational and time-management skills to multitask, prioritize, and execute duties with high attention to detail.
• Ability to read, write, and follow written and oral instructions in English.
• Proficiency with Microsoft Office, Zoom, DocuSign, SharePoint, and Google Workspace applications.
• Familiarity with UCI policy and training frameworks related to Travel, Entertainment, Purchasing, Cash Handling, and GECs.
• Previous experience supporting faculty leadership or working within higher education administration.

Responsibilities

• Oversee daily business operations, equipment, office supply ordering, facilities maintenance, cubicle assignments, and key issuance/refunds.
• Coordinate department room reservations, manage event logistics (catering, parking, travel), manage executive calendars, and record/synthesize biweekly faculty meeting minutes.
• Submit department purchasing and reimbursement requests in accordance with university policies.
• Draft and send department-wide correspondence and, in collaboration with EECS staff, direct and monitor student employee work assignments.

Skills

Communication skills

Discretion

Organization

Time management

English proficiency

Tools

Microsoft Office

Zoom

DocuSign

SharePoint

Google Workspace

Job description

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www.uci.edu.

Your Role on the Team

Job duties include, but are not limited to:

• Oversee daily business operations, equipment, office supply ordering, facilities maintenance, cubicle assignments, and key issuance/refunds.
• Coordinate department room reservations, manage event logistics (catering, parking, travel), manage executive calendars, and record/synthesize biweekly faculty meeting minutes.
• Submit department purchasing and reimbursement requests in accordance with university policies.
• Draft and send department-wide correspondence and, in collaboration with EECS staff, direct and monitor student employee work assignments.

What It Takes to be Successful

Required:

• Exceptional written and verbal communication skills with a proven customer-service orientation across diverse campus populations.
• Demonstrated ability to work independently or collaboratively, applying sound judgment and discretion with confidential information.
• Strong organizational and time-management skills to multitask, prioritize, and execute duties with high attention to detail.
• Ability to read, write, and follow written and oral instructions in English.

Preferred:

• Proficiency with Microsoft Office, Zoom, DocuSign, SharePoint, and Google Workspace applications.
• Familiarity with UCI policy and training frameworks related to Travel, Entertainment, Purchasing, Cash Handling, and GECs.
• Previous experience supporting faculty leadership or working within higher education administration.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Pay Rate: $30.87/hour

Conditions of Employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Temporary Employment

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certaintemporary assignments may require clearance of a health physical or require a valid California Driver’s License for driving university vehicles.

The majority of our temporary positions are Monday – Friday, 8:00 a.m. – 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave.

Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time.Due to the volume of applications that we receive, only those candidates selected for interviews will be contacted.

Applicants with prior employment with UC or UC Irvine, please include this work experience on both your application and resume.

Thank you for your interest in employment with UCI Temporary Employment Services.

Parking Information

All visitors, staff, and students are required to purchase parking permits to park on UCI property. If you plan to commute to work via your personal vehicle, I encourage you to review the parking requirements of your work location and parking rates on the UC Irvine Parking and Transportation website.

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization.