Dynamic Sales Admin Assistant – Onsite Beaverton

Pacific Office Automation; United States; On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical/Dental/Vision/Life Insurance

401k with company match

PTO/Vacation and Sick Leave

Flexible Spending Account

Job summary

Pacific Office Automation in Beaverton, OR is seeking a Full Time Administrative Assistant to support daily office and sales operations. This role is ideal for someone who thrives in a high-volume environment and values accuracy and organization.

You will back up sales representatives and management, handle data entry, scheduling, and document management, with overtime during month-end closing.

Qualifications

• Minimum 2 years of office experience, preferably in administrative or customer service roles.
• Proficiency in Microsoft Excel with ability to copy/paste, find, filter, and work across multiple sheets.
• Proficiency in Microsoft Word.
• Typing speed of 50-60 words per minute.
• Strong ability to follow directions, take detailed notes, and manage deadlines.
• Ability to work independently while also collaborating as part of a team.
• Strong organizational skills and attention to detail.

Responsibilities

• Perform highly detailed data entry across multiple internal databases.
• Provide frequent internal customer service support to sales representatives and management.
• Maintain and update Excel spreadsheets for cost analysis and reporting.
• Assist sales representatives and sales management with administrative and operational tasks.
• File, copy, scan and organize documents.
• Schedule equipment and software deliveries, moves and pickups.
• Escalate service related issues on behalf of customers.
• Audit, create and process invoices accurately and timely.
• Support month end closing activities including required overtime during closing week.

Skills

Data entry

Customer service

Microsoft Excel

Microsoft Word

Typing speed 50-60 wpm

Attention to detail

Organizational skills

Teamwork

Tools

Pivot tables

Conditional formatting

Indexing values

Job description

Pacific Office Automation in Beaverton, OR is seeking a Full Time Administrative Assistant to support daily office and sales operations. This role is ideal for someone who thrives in a high-volume environment and values accuracy and organization.

You will back up sales representatives and management, handle data entry, scheduling, and document management, with overtime during month-end closing.