Inside Sales Administrative Pro – Growth & Benefits

Pacific Office Automation; Beaverton (OR); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life Insurance

401(k) with employer match

Paid time off & holidays

FSA/HSA programs

Professional development

Job summary

Pacific Office Automation is seeking an Administrative Support Specialist to join our Inside Sales Team in Beaverton, OR. This role provides essential support to the sales staff, including scheduling, order entry, CRM updates, invoicing, and proactive customer communications to ensure smooth operations and a top-notch experience.

You will assist with onboarding, pipeline tracking, reports, and collaboration with logistics, service, and finance to streamline deliveries and installations, while

Qualifications

• 2+ years of experience in administrative, customer service, or sales support.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Excellent time management and multitasking ability.
• High attention to detail and accuracy in data entry.
• Ability to work independently and as part of a collaborative team.

Responsibilities

• Provide administrative support to the Inside Sales team, including scheduling meetings, processing sales documentation, and organizing internal communications.
• Assist with customer onboarding, order entry, and tracking of sales pipeline activities.
• Handle accounts receivable tasks, including invoicing, payment follow-ups, and maintaining accurate customer records.
• Answer high-volume phone calls and emails from customers and vendors, ensuring professional and timely responses.
• Update and maintain CRM systems and Excel spreadsheets for tracking leads, orders, and sales performance.
• Prepare and format reports, presentations, and documents as requested by sales leadership.
• Work closely with internal departments (logistics, service, finance) to coordinate and streamline customer delivery and installation processes.
• Troubleshoot customer inquiries and elevate issues appropriately.
• Help manage inventory and supplies related to sales documentation and promotional materials.

Skills

Microsoft Office

Communication

Time Management

Multitasking

Data Entry Accuracy

Team Collaboration

Job description

Pacific Office Automation is seeking an Administrative Support Specialist to join our Inside Sales Team in Beaverton, OR. This role provides essential support to the sales staff, including scheduling, order entry, CRM updates, invoicing, and proactive customer communications to ensure smooth operations and a top-notch experience.

You will assist with onboarding, pipeline tracking, reports, and collaboration with logistics, service, and finance to streamline deliveries and installations, while