Administrative Assistant

Pacific Office Automation; United States; On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical/Dental/Vision/Life Insurance

401k with company match

PTO/Vacation and Sick Leave

Flexible Spending Account

Job summary

Pacific Office Automation in Beaverton, OR is seeking a Full Time Administrative Assistant to support daily office and sales operations. This role is ideal for someone who thrives in a high-volume environment and values accuracy and organization.

You will back up sales representatives and management, handle data entry, scheduling, and document management, with overtime during month-end closing.

Qualifications

• Minimum 2 years of office experience, preferably in administrative or customer service roles.
• Proficiency in Microsoft Excel with ability to copy/paste, find, filter, and work across multiple sheets.
• Proficiency in Microsoft Word.
• Typing speed of 50-60 words per minute.
• Strong ability to follow directions, take detailed notes, and manage deadlines.
• Ability to work independently while also collaborating as part of a team.
• Strong organizational skills and attention to detail.

Responsibilities

• Perform highly detailed data entry across multiple internal databases.
• Provide frequent internal customer service support to sales representatives and management.
• Maintain and update Excel spreadsheets for cost analysis and reporting.
• Assist sales representatives and sales management with administrative and operational tasks.
• File, copy, scan and organize documents.
• Schedule equipment and software deliveries, moves and pickups.
• Escalate service related issues on behalf of customers.
• Audit, create and process invoices accurately and timely.
• Support month end closing activities including required overtime during closing week.

Skills

Data entry

Customer service

Microsoft Excel

Microsoft Word

Typing speed 50-60 wpm

Attention to detail

Organizational skills

Teamwork

Tools

Pivot tables

Conditional formatting

Indexing values

Job description

Location

Beaverton OR

Compensation

20 22hr DO

Schedule

Full Time Onsite Training period will be 800AM 500PM once training is complete will move to 900 AM600 PM

About Pacific Office Automation

Pand Pacific Office Automation POA is the largest independently owned document imaging and technology dealer in the nation Founded in 1976 POA has grown to over 30 branches across eleven western states including Oregon Washington California Arizona New Mexico Nevada Utah Idaho Colorado and Texas With more than 40 years of success in office technology sales and service POA partners with industry leading manufacturers such as Canon Sharp Konica Minolta HP Ricoh Lexmark and more We are a growth focused organization committed to long term employment professional development and creating a collaborative environment where every employees voice is valued

Position Overview

Position Overview Our fast paced sales office in Beaverton OR is seeking a Full Time Administrative Assistant to support daily office and sales operations This role is ideal for someone who thrives in a high volume environment enjoys balancing multiple priorities and takes pride in accuracy and organization The Administrative Assistant plays a critical role in supporting sales representatives and management while delivering excellent internal customer service This position requires flexibility to work overtime during closing week the last week of each month to support business critical deadlines

Key Responsibilities

• Perform highly detailed data entry across multiple internal databases
• Provide frequent internal customer service support to sales representatives and management
• Maintain and update Excel spreadsheets for cost analysis and reporting
• Assist sales representatives and sales management with administrative and operational tasks
• File copy scan and organize documents
• Schedule equipment and software deliveries moves and pickups
• Escalate service related issues on behalf of customers
• Audit create and process invoices accurately and timely
• Support month end closing activities including required overtime during closing week

Qualifications

• Minimum 2 years of office experience preferably in an administrative or customer service role
• Proficiency in Microsoft Excel including copypaste find filter custom sorting and working across multiple sheets
• Proficiency in Microsoft Word
• Typing speed of 5060 words per minute
• Strong ability to follow directions take detailed notes and manage deadlines
• Ability to work independently while also collaborating as part of a team
• Strong organizational skills and attention to detail

Preferred Not Required Skills

• Advanced Microsoft Excel skills including pivot tables conditional formatting and indexing values

Schedule & Overtime Expectations

Training period will be 800AM 500PM once training is complete will move to 900 AM600 PM Required overtime during closing week last week of each month to support business operations

What We Offer

• Clear advancement and growth opportunities including leadership paths
• Supportive team oriented work environment
• Medical Dental Vision and Life Insurance
• 401k with company match
• PTO Vacation and Sick Leave
• Flexible Spending Account FSA
• Paid training LI Onsite