Administrative Assistant

Pacific Office Automation Inc.; Houston (TX); On-site; USD 42,000 - 50,000; Full time

Benefits offered by this job

Promotion path

Team environment

Insurance package

Job summary

Pacific Office Automation's fast-paced Beaverton office seeks a Full-Time Administrative Assistant to support daily office and sales operations. You will handle data entry, document management, and internal customer service.

This role requires accurate typing, strong Excel and Word skills, and ability to balance multiple priorities. Overtime is required during closing week to meet deadlines.

Qualifications

• Minimum 2 years of office experience.
• Strong Excel and Word skills.
• Fast, accurate data entry with good typing speed.

Responsibilities

• Perform highly detailed data entry across multiple internal databases.
• Provide frequent internal customer service support to sales representatives and management.
• Maintain and update Excel spreadsheets for cost analysis and reporting.
• Assist sales representatives and sales management with administrative and operational tasks.
• File, copy, scan, and organize documents.
• Schedule equipment and software deliveries, moves, and pickups.
• Escalate service-related issues on behalf of customers.
• Audit, create, and process invoices accurately and timely.
• Support month-end closing activities, including required overtime during closing week.

Skills

Excel

Word

Typing 50–60 wpm

Data entry

Organizational skills

Team collaboration

Tools

Microsoft Excel

Microsoft Word

Job description

Career Opportunities with Pacific Office Automation

Careers At Pacific Office Automation

Current job opportunities are posted here as they become available.

Overtime: Required during closing week (last week of each month)

About Pacific Office Automation

Pacific Office Automation (POA) is the largest independently owned document imaging and technology dealer in the nation. Founded in 1976, POA has grown to over 30 branches across eleven western states, including Oregon, Washington, California, Arizona, New Mexico, Nevada, Utah, Idaho, Colorado, and Texas.

With more than 40 years of success in office technology sales and service, POA partners with industry-leading manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and more. We are a growth-focused organization committed to long-term employment, professional development, and creating a collaborative environment where every employee’s voice is valued.

Position Overview

Our fast-paced sales office in Beaverton, OR is seeking a Full-Time Administrative Assistant to support daily office and sales operations. This role is ideal for someone who thrives in a high-volume environment, enjoys balancing multiple priorities, and takes pride in accuracy and organization.

The Administrative Assistant plays a critical role in supporting sales representatives and management while delivering excellent internal customer service. This position requires flexibility to work overtime during closing week (the last week of each month) to support business-critical deadlines.

Key Responsibilities

• Perform highly detailed data entry across multiple internal databases
• Provide frequent internal customer service support to sales representatives and management
• Maintain and update Excel spreadsheets for cost analysis and reporting
• Assist sales representatives and sales management with administrative and operational tasks
• File, copy, scan, and organize documents
• Schedule equipment and software deliveries, moves, and pickups
• Escalate service-related issues on behalf of customers
• Audit, create, and process invoices accurately and timely
• Support month-end closing activities, including required overtime during closing week

Qualifications

• Minimum 2 years of office experience, preferably in an administrative or customer service role
• Proficiency in Microsoft Excel, including copy/paste, find, filter, custom sorting, and working across multiple sheets
• Proficiency in Microsoft Word
• Typing speed of 50–60 words per minute
• Strong ability to follow directions, take detailed notes, and manage deadlines
• Ability to work independently while also collaborating as part of a team
• Strong organizational skills and attention to detail

Preferred (Not Required) Skills

• Advanced Microsoft Excel skills, including pivot tables, conditional formatting, and indexing values
• Hours will be M-F 8:00AM - 5:00PM
• Required overtime during closing week (last week of each month) to support business operations

What We Offer

• Clear advancement and growth opportunities, including leadership paths
• Supportive, team-oriented work environment
• Medical, Dental, Vision, and Life Insurance