Dynamic Property Management Assistant

Guardian Real Estate Services LLC.; Portland (OR); On-site; USD 42,000 - 57,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Prescription Insurance

Dental Insurance

Dependent Care FSA

Life/AD&D Insurance

401(k) Employer-matched

Vacation time (10 days/year)

Sick Time (1 hour per 30 hours)

Holidays incl. Birthday/Flex Holiday

Employee Assistance Program

Job summary

Guardian is seeking a Full-Time Assistant Manager for Westridge Meadows in Portland, OR. The role supports the Community Manager with daily operations, resident paperwork, property accounting, reports, and work orders, ensuring excellent resident service and adherence to policies.

Ideal candidates are organized, professional, and communicative, with at least one year in property management and a focus on affordable housing knowledge.

Qualifications

• High school diploma or GED is required.
• 1+ year of property management experience preferred.
• Strong attention to detail and organization.
• Strong math and numerical skills.
• Excellent customer service skills.
• Proficient computer and internet skills; willingness to learn new programs.
• Ability to read, write and speak English.
• Effective communication and timely reporting.

Responsibilities

• Represent Guardian professionally at all times.
• Support Community Manager in meeting property obligations.
• Ensure compliance with local, state, and federal laws (Fair Housing, etc.).
• Coordinate revenue collection and documentation for residents.
• Ensure compliance with affordable housing program requirements.
• Complete resident income certifications and recertifications.
• Complete move-in/move-out paperwork with residents.
• Collect delinquent accounts and coordinate with accounting on rent rolls.
• Coordinate leasing activities: tours, waitlist management, applications, and vacancies.
• Respond to leasing inquiries and identify prospects.
• Purchase goods/services and input invoices into the property management system.
• Coordinate repairs and maintenance with staff and vendors.
• Maintain confidentiality of resident and Guardian information.
• Accurately record time worked and adhere to timekeeping guidelines.
• Liaise with corporate departments to foster teamwork across the property.
• Seek continuous improvements to processes and outcomes.

Skills

Attention to detail

Customer service

Mathematical skills

Technology skills

Communication skills

English proficiency

Time management

Education

High school diploma or GED

Tools

Yardi Voyager

Job description

Guardian is seeking a Full-Time Assistant Manager for Westridge Meadows in Portland, OR. The role supports the Community Manager with daily operations, resident paperwork, property accounting, reports, and work orders, ensuring excellent resident service and adherence to policies.

Ideal candidates are organized, professional, and communicative, with at least one year in property management and a focus on affordable housing knowledge.