Project Coordinator

PSG GROUP LLC; United States; On-site; USD 53,771 - 64,756; Full time

Benefits offered by this job

401(k)

Health insurance

Life insurance

Relocation assistance

Tuition reimbursement

Job summary

PSG GROUP LLC seeks a Project Administrator to support Project Managers and teams across the construction lifecycle in Lordstown, Ohio. You will maintain documentation, coordinate communications, track deliverables, and ensure adherence to procedures.

The role initially supports a data center build with long-term opportunities nationwide. Ideal candidates have 2+ years in project administration, strong organizational and communication skills, and proficiency with MS Office; familiarity with

Qualifications

• 2+ years of project administration or coordination experience.
• Strong organizational and multitasking skills.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience with Procore, ACC, Bluebeam or SharePoint is a plus.

Responsibilities

• Maintain project files, records, and documentation and manage document control.
• Coordinate meetings, prepare agendas/minutes, track actions.
• Assist with subcontractor onboarding, contracts, and change orders.
• Maintain logs for RFIs, submittals, and project correspondence.
• Assist with invoice processing, expense tracking, and status reporting.

Skills

Project coordination

Documentation management

Microsoft Office

Communication

Organizational skills

Time management

Stakeholder communication

Problem solving

Education

Associate's degree

Bachelor's degree

Construction/Business Admin background

Tools

Procore

Autodesk Construction Cloud

Bluebeam

SharePoint

Job description

Project Administrator

Location: Lordstown, Ohio, United States

Pay: $53,771.09 - $64,756.58 per year

Position Summary

The Project Administrator provides administrative and project coordination support to Project Managers and project teams throughout the construction project lifecycle. This role is responsible for maintaining project documentation, coordinating communications among stakeholders, tracking project deliverables, and ensuring compliance with company procedures and project requirements.

This role will initially support a 6‑month data center construction project based in Lordstown, Ohio, with a strong pipeline of follow‑on projects nationwide. This is not a short‑term assignment — upon successful completion of the first project, you will transition directly to subsequent projects, offering long‑term career stability and growth.

Key Responsibilities

• Project Documentation & Records Management
  • Maintain and organize project files, records, and documentation.
  • Manage document control processes, including distribution, filing, and tracking of project documents.
  • Ensure all project documentation is accurate, complete, and up to date.
  • Support electronic document management systems (Procore, Autodesk Construction Cloud, SharePoint, etc.).
• Project Coordination
  • Coordinate project meetings and prepare meeting agendas and minutes.
  • Track action items and follow up with project team members.
  • Assist with scheduling meetings, site visits, and project‑related events.
  • Serve as a communication liaison between project teams, subcontractors, vendors, and clients.
• Contract & Procurement Support
  • Assist with subcontractor onboarding and compliance documentation.
  • Support contract administration and maintain contract records.
  • Track purchase orders, subcontracts, and change orders.
  • Coordinate collection of insurance certificates, licenses, and compliance documents.
• RFI & Submittal Administration
  • Maintain logs for RFIs, submittals, change orders, and project correspondence.
  • Monitor submission deadlines and follow up on outstanding items.
  • Assist project managers with document preparation and distribution.
• Financial & Reporting Support
  • Assist with invoice processing and expense tracking.
  • Support budget monitoring and project cost reporting.
  • Prepare routine project status reports and dashboards.
  • Maintain accurate project data in company systems.

Qualifications

• Associate's or bachelor's degree in Business Administration, Construction Management, Engineering, or related field preferred.
• 2+ years of project administration, project coordination, construction administration, or related experience.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).

Preferred

• Experience in commercial construction, infrastructure, industrial, or EPC projects.
• Familiarity with Procore, Autodesk Construction Cloud (ACC), Bluebeam, SharePoint, or similar platforms.
• Understanding of construction project documentation, RFIs, submittals, and change orders.
• Experience supporting multiple projects simultaneously.
• Mandarin language skills are a plus.

Key Competencies

• Document Control
• Project Coordination
• Attention to Detail
• Time Management
• Stakeholder Communication
• Problem Solving
• Organizational Skills
• Team Collaboration

Physical Requirements

Ability to work in an office and construction project environment. Occasional travel to project sites may be required.

Benefits

• 401(k)
• Health insurance
• Life insurance
• Relocation assistance
• Tuition reimbursement

Work Location: In person