Dynamic Project Administration & Billing Specialist

Atane; Providence (RI); On-site; USD 40,000 - 52,000; Full time

Job summary

Atane is seeking a full-time Project Administrative Assistant in Providence, Rhode Island to support the project team with administrative tasks, invoicing, and coordination. The role involves working closely with a Vice President, Project Managers, and engineers to grow in project administration responsibilities.

The ideal candidate will be detail-oriented, well organized, and dependable, with 2+ years in related roles and strong Microsoft Office skills.

Qualifications

• 2+ years of administrative, project coordination, billing, or related experience.
• Experience in engineering, architecture, construction, or a project-driven environment is a plus.
• Excellent organizational and follow-through skills; strong written and verbal communication.

Responsibilities

• Support senior leadership, Project Managers, and Project Managers with day-to-day project administration and coordination.
• Assist with project invoicing, billing records, expense tracking, and processing invoices.
• Review biweekly timesheets and expense reports for accuracy.
• Coordinate schedules, meetings, travel, and project resources.
• Prepare daily logs, data entry, and organize project records.
• Compile client reports and project deliverables.
• Track outstanding items and follow up with staff to keep work moving.
• Coordinate with staff in other offices.
• Assist with proposals, social media, and marketing-related activities.
• Identify opportunities to improve organization, workflows, and efficiency.

Skills

Detail-oriented

Highly organized

Clear communicator

Tools

Microsoft Office

Excel

Word

PowerPoint

Outlook

Job description

Atane is seeking a full-time Project Administrative Assistant in Providence, Rhode Island to support the project team with administrative tasks, invoicing, and coordination. The role involves working closely with a Vice President, Project Managers, and engineers to grow in project administration responsibilities.

The ideal candidate will be detail-oriented, well organized, and dependable, with 2+ years in related roles and strong Microsoft Office skills.