Project & Billing Coordinator

Fidelity Building Services Group; Hanover (MD); On-site; USD 48,000 - 62,000; Full time

Job summary

CT/HX is seeking an organized Project Administrator to support onboarding, project setup, billing, and daily admin across the department in Hanover, MD. You will own client intake, set up new jobs, manage cloud files, and assist with progress billing and invoicing in partnership with staff.

The role requires 2–4+ years in project administration or related office management, strong attention to detail, and proficiency with ERP/CRM and cloud storage platforms.

Qualifications

• 2–4+ years in project administration, onboarding, billing, or office management.
• Experience with client intake workflows and onboarding processes.
• Direct experience with progress billing and contract billing.
• Proficient with ERP/CRM and cloud-based document management platforms.

Responsibilities

• Lead end-to-end client onboarding, gathering tax forms, credit apps, COI, and contact information.
• Set up new client profiles and billing terms across core platforms.
• Verify project documents, scope, and contracts; set up jobs and cloud files.
• Provide day-to-day administrative support, reports, vendor onboarding, and PO tracking.

Skills

Project admin

Client onboarding

Billing

ERP systems

CRM tools

Cloud storage

Document control

Attention to detail

Communication

Organization

Tools

SharePoint

OneDrive

Google Drive

Box

Job description

CT/HX is seeking an organized Project Administrator to support onboarding, project setup, billing, and daily admin across the department in Hanover, MD. You will own client intake, set up new jobs, manage cloud files, and assist with progress billing and invoicing in partnership with staff.

The role requires 2–4+ years in project administration or related office management, strong attention to detail, and proficiency with ERP/CRM and cloud storage platforms.