Project & Billing Administrator

Ardaman & Associates, Inc.; Port Saint Lucie (FL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with company match

Paid Time Off

Job summary

Ardaman & Associates, Inc. in Port St. Lucie, FL is seeking a sharp, versatile Administrative Assistant to support our local office.

The role covers administrative, accounting, project, and office-support duties to ensure efficient daily operations and professional client service. Ideal candidates have experience in professional services or engineering-firm environments and can manage competing priorities independently while maintaining accuracy and strong customer focus.

Qualifications

• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Excellent organizational, multitasking, and time-management abilities.
• High level of accuracy and attention to detail.
• Ability to meet billing deadlines, management objectives, and other time-sensitive deliverables.
• Strong customer-service skills and professional telephone etiquette.
• Ability to develop and maintain constructive, cooperative working relationships with colleagues, clients, and vendors.
• Independent self-starter with the ability to prioritize work and follow through with minimal supervision.
• Strong analytical, problem-solving, and recordkeeping skills.

Responsibilities

• Set up new clients and projects within internal systems.
• Prepare project billing and support timely invoicing processes.
• Process accounts receivable, accounts payable, purchase orders, and change orders.
• Assist with collections activities and follow-up on outstanding receivables.
• Update project budgets and maintain accurate project-related records.
• Complete vendor setup and maintain vendor documentation.
• Update, prepare, and distribute routine administrative, financial, and project reports.
• Enter and maintain employee timesheets.
• Order and maintain office and safety supplies.
• Manage incoming and outgoing mail and other office correspondence.
• Answer and route incoming telephone calls in a courteous, professional manner.
• Perform word-processing edits and assist in the preparation of engineering reports, proposals, and other business documents.
• Maintain organized electronic and paper filing systems.
• Provide additional administrative support to branch leadership and project teams as needed.
• Maintain regular, reliable attendance and punctuality, which are essential functions of this position.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Communication

Organization

Time management

Accuracy

Job description

Ardaman & Associates, Inc. in Port St. Lucie, FL is seeking a sharp, versatile Administrative Assistant to support our local office.

The role covers administrative, accounting, project, and office-support duties to ensure efficient daily operations and professional client service. Ideal candidates have experience in professional services or engineering-firm environments and can manage competing priorities independently while maintaining accuracy and strong customer focus.