Dynamic Operations & Admin Coordinator (Temp)

University of California - San Francisco; San Francisco (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

The University of California, San Francisco is seeking an Operations Coordinator to handle financial and procurement activities, facilities and space coordination, IT asset management, and HR/Student Services support within the School of Pharmacy. The role involves coordinating logistics for meetings and projects, triaging requests, and ensuring timely processing of documents.

This temporary 6-month assignment may extend.

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• Minimum 1 year of related experience.
• Excellent communication and professional, confidential handling.

Responsibilities

• Administers a defined operational program or activities which may include some of the following functions: finance, facilities, payroll, space planning, student services, human resources, communications, informational technology or safety.
• Provides administrative support for Student Services activities and responds to or appropriately routes routine requests from students.
• Coordinate documentation, system access, equipment, workspace, and other administrative needs associated with personnel transitions.
• Process purchasing, procurement, reimbursements, and other financial transactions in accordance with established policies and procedures.
• Prepare and track purchase orders, invoices, reimbursements, and related financial documentation.
• Triage incoming requests, establish priorities, and manage multiple assignments and deadlines in a fast-paced environment.
• Provide temporary or supplemental administrative coverage to units and departments throughout the School of Pharmacy based on operational needs.
• Assist with special projects, workload surges, staffing gaps, and other time-sensitive operational needs as directed by the supervisor.
• Ensures the timely completion and submission of required documentation from the Department hiring managers and successful candidates who are offered a position.
• Monitors appointment dates and manages the renewal process, as appropriate, working with the Department and HR Shared Services to ensure timely processing, with minimal disruption to operations.
• Manages data systems to track onboarding/offboarding of new hires and affiliates
• Submits and manages the PeopleConnect Management Action (PCMA) and Oracle systems to ensure timely completion of personal actions.

Skills

Communication skills

Discretion and confidentiality

Education

Bachelor's degree or equivalent

Tools

MyAccess

BearBuy

Oracle

PeopleConnect

MyExpense

Job description

The University of California, San Francisco is seeking an Operations Coordinator to handle financial and procurement activities, facilities and space coordination, IT asset management, and HR/Student Services support within the School of Pharmacy. The role involves coordinating logistics for meetings and projects, triaging requests, and ensuring timely processing of documents.

This temporary 6-month assignment may extend.