Facilities Operations & Procurement Coordinator

Touro University California; Vallejo (CA); On-site; USD 45,000 - 57,000; Full time

Job summary

Touro University California's Facilities Department is seeking an Administrative Coordinator under the Operations Manager to provide essential administrative support and customer service to faculty, students, staff, and external vendors.

The role encompasses procurement, asset management, contracting, ServiceNow administration, expense tracking, and event coordination, requiring strong organization, communication, and teamwork to keep campus operations running smoothly.

Qualifications

• HS Diploma or GED required; BS/BA preferred.
• Three plus years of experience in a fast-paced, customer service environment.
• Knowledge and experience in an information technology and/or higher education environment is preferred.

Responsibilities

• Provide administrative support for the Facilities Department and EH&S.
• Process procurement requests, invoices, and purchase orders; manage assets and records.
• Monitor ServiceNow requests and Planner processes per department procedures.
• Coordinate contract routing, execution through DocuSign, and maintain contract records.
• Assist in scheduling Preventive Maintenance, work orders, and campus events.
• Serve as a liaison between internal stakeholders and external vendors/service providers.
• Backup mailroom clerk duties as needed.

Skills

Customer service

Organizational skills

Multi-tasking

Teamwork

Vendor relations

Education

HS Diploma or GED

BS/BA preferred

Tools

MS Word

Outlook

Excel

Job description

Touro University California's Facilities Department is seeking an Administrative Coordinator under the Operations Manager to provide essential administrative support and customer service to faculty, students, staff, and external vendors.

The role encompasses procurement, asset management, contracting, ServiceNow administration, expense tracking, and event coordination, requiring strong organization, communication, and teamwork to keep campus operations running smoothly.