Site Operations & Admin Coordinator

Kelly; San Francisco (CA); On-site; USD 39,000 - 55,000; Full time

Job summary

Kelly is seeking a Business Administrator to support daily operations at the San Francisco site. The role covers travel, scheduling, purchasing, vendor management, and event coordination to keep business operations smooth and compliant.

This contract position runs from late September to mid-December with potential extension, onsite in San Francisco, and requires strong MS Office skills and excellent organization for multitasking in a fast-paced pharmaceutical environment.

Qualifications

• Strong organizational skills and prioritization abilities.
• Effective communication with internal and external stakeholders.
• Proficient in MS Office, especially Outlook and Excel.

Responsibilities

• Provide administrative support to the Site Head (travel, expenses, scheduling, meetings, special projects).
• Schedule meetings with external parties, portfolio companies, and visitors.
• Support purchase order and vendor management including creating POs, enrolling suppliers, reconciling invoices, and ensuring timely payment.

Skills

Organizational skills

Multitasking

Stakeholder communication

Tools

MS Outlook

MS Excel

MS Office

Job description

Kelly is seeking a Business Administrator to support daily operations at the San Francisco site. The role covers travel, scheduling, purchasing, vendor management, and event coordination to keep business operations smooth and compliant.

This contract position runs from late September to mid-December with potential extension, onsite in San Francisco, and requires strong MS Office skills and excellent organization for multitasking in a fast-paced pharmaceutical environment.