Center Operations & Executive Assistant Lead

University of California, San Francisco; San Francisco (CA); On-site; USD 95,000 - 125,000; Full time

Job summary

University of California, San Francisco is seeking an Operations Manager for the Center for Reproductive Sciences (CRS) to oversee administrative and lab spaces, HR, compliance, purchasing, IT, and communications. You will coordinate calendar management and travel for leadership and manage end-to-end logistics for interdepartmental and UCSF-wide meetings.

The role requires strong project management, organizational skills, and the ability to work with minimal supervision in a fast-paced academic

Qualifications

• Bachelor's degree in related area and 3+ years of relevant experience.
• At least 1 year experience working in a wet lab.
• Minimum 3+ years of directly relevant experience.
• Minimum of 2 or more years of Project Management experience and/or equivalent experience in logistics or coordination of large to small meetings/events or training.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
• Solid knowledge of common University and common organization-specific computer application programs such as MS Office Word, Excel, PowerPoint, Endnote, Mail Clients and Scheduling Software, WebEx, Zoom, Jabber, Adobe Acrobat, Drupal

Responsibilities

• Organizing multi-layered interviews for faculty recruitments.
• Facilitating logistics for Center meetings, retreats, and/or events.
• Drafting and editing high-level correspondences as directed by leadership.
• Acts as a central liaison for information related to the department for both ancillary departments and external organizations, as needed.
• Manage on-boarding logistics and coordination for both faculty and staff hires, as well as serving as the main point of contact for operational activities in CRS.

Skills

Interpersonal skills

Project Management

Communication

Organizational skills

Problem solving

Strategic planning

Education

Bachelor's degree in related area

Tools

MS Office

Endnote

WebEx

Zoom

Jabber

Adobe Acrobat

Drupal

PowerPoint

Excel

Scheduling Software

Mail Clients

Job description

University of California, San Francisco is seeking an Operations Manager for the Center for Reproductive Sciences (CRS) to oversee administrative and lab spaces, HR, compliance, purchasing, IT, and communications. You will coordinate calendar management and travel for leadership and manage end-to-end logistics for interdepartmental and UCSF-wide meetings.

The role requires strong project management, organizational skills, and the ability to work with minimal supervision in a fast-paced academic