Dynamic Office & Projects Coordinator (Phoenix)

WSP Global Inc.; Phoenix (AZ); Sur place; USD 32 000 - 48 000; Plein temps

Résumé du poste

WSP Global Inc. in Phoenix, AZ is seeking a Receptionist / Office Administrator to support the Materials Testing group. The role involves front-desk duties, meeting coordination, minutes, and on-site support for events.

You will manage office operations, assist with onboarding, travel and expense support, and coordinate IT and facilities tasks while upholding WSP's standards and safety policies. Strong MS Office skills and a proactive, confidential approach are required.

Qualifications

• 1+ years of administrative support experience.
• High School Diploma or GED.
• Must be a self-starter capable of taking on tasks with little direction or supervision.
• Must possess a high level of professionalism and positive attitude when interacting with colleagues, clients, guests and other employees in the office.
• Demonstrated competence using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents and developing PowerPoint presentations.
• Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks.
• Must possess excellent interpersonal and written and verbal communication skills.
• Must have initiative with ability to anticipate needs and complete important tasks without needing to be asked.
• Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.
• Must be a strong team player.
• Must be able to use discretion and confidentiality.
• Possess technological skills necessary to perform data entry, manage team calendars, and create company reports as needed.
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures.
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.

Responsabilités

• Provide administrative support to staff, including scheduling meetings, drafting minutes, and coordinating activities.
• Handle office upkeep and liaise with facilities for maintenance requests.
• Greet guests, sign in visitors, and manage building access.
• Process mail and shipping labels.
• Assist with onboarding, I-9s, and IT equipment coordination.
• Coordinate onsite training events and webinars.
• Maintain office safety standards and conduct inspections of safety equipment.
• Support data entry, calendar management, and reporting tasks as needed.
• Assist with AP and office invoicing processes.
• Serve as IT coordination point for on-site issues when needed.

Connaissances

Administrative support

Professionalism

Communication

Time management

Team player

Data entry

Discretion

Formation

High School Diploma or GED

Outils

Microsoft Office

Excel

Word

PowerPoint

Description du poste

WSP Global Inc. in Phoenix, AZ is seeking a Receptionist / Office Administrator to support the Materials Testing group. The role involves front-desk duties, meeting coordination, minutes, and on-site support for events.

You will manage office operations, assist with onboarding, travel and expense support, and coordinate IT and facilities tasks while upholding WSP's standards and safety policies. Strong MS Office skills and a proactive, confidential approach are required.