Administrative + Office Coordinator

BWS Architects; Phoenix (AZ); Sur place; USD 55 000 - 62 000; Plein temps

Avantages offerts par ce poste

Medical, dental, and vision insurance

401(k)

Paid time off

Additional company benefits

Résumé du poste

BWS Architects in Phoenix, AZ is seeking an organized and proactive Administrative + Office Coordinator to support daily operations of the Phoenix office. This full-time role works closely with the Phoenix Office Principal, handling administrative, project-related, and financial tasks in a collaborative professional environment.

The ideal candidate will have at least 4 years of office experience, be tech-savvy, and able to manage multiple priorities while maintaining accuracy.

Description du poste

Administrative + Office Coordinator (Full-Time)

BWS Architects | Phoenix, Arizona

BWS Architects is seeking an organized, detail-oriented, and proactive full-time Administrative + Office Coordinator to support the daily operations of our Phoenix office. This position works closely with the Phoenix Office Principal and other firm leaders, providing a broad range of administrative, organizational, project-related, and financial support.

Compensation: $55,000-$62,000 annually, depending on experience and qualifications.

The ideal candidate is technologically proficient, a quick learner, resourceful, and comfortable managing a variety of responsibilities in a collaborative professional environment.

Qualifications

• Full-time position
• Minimum of 4 years of professional office experience
• Excellent organizational, communication, and multitasking skills
• Strong attention to detail and accuracy
• Ability to work independently and manage multiple priorities

Key Responsibilities

• Support the Phoenix Office Principal with daily administrative and operational needs
• Coordinate office activities, correspondence, document preparation, recordkeeping, supplies, and general office support while ensuring a clean, organized, and professional office environment
• Assist with project invoicing, contract support, project database maintenance, and other operational tasks
• Coordinate meetings, schedules, and office events

Software & Technology Experience

Microsoft Office Suite

• Word
• Excel
• Outlook
• PowerPoint

Cloud Collaboration & Virtual Meetings

• Microsoft Teams
• Zoom
• SharePoint
• OneDrive

PDF Management Software

• Adobe Acrobat
• Bluebeam Revu

Database Management

• Marketing database experience preferred

Benefits

• Medical, dental, and vision insurance
• 401(k)
• Paid time off
• Additional company benefits

Position Type: Full-Time, In-Office / Hybrid on Fridays

This position is based in our Phoenix office and requires regular in-office attendance.