Administrative & Office Coordinator — Hybrid (Phoenix)

BWS Architects; Phoenix (AZ); Hybrid; USD 55,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k)

Paid time off

Additional company benefits

Job summary

BWS Architects seeks an organized, proactive Administrative + Office Coordinator for the Phoenix office. You will support the Office Principal with daily administrative, project-related, and financial tasks in a collaborative, professional setting.

The role is full-time, in-office with hybrid Fridays, and requires strong organizational skills, attention to detail, and the ability to manage multiple priorities. Benefits include competitive compensation and a team-focused environment.

Qualifications

• Minimum of 4 years of professional office experience
• Strong organizational, communication, and multitasking skills
• Excellent attention to detail and accuracy
• Ability to work independently and manage multiple priorities

Responsibilities

• Support the Phoenix Office Principal with daily administrative and operational needs
• Coordinate office activities, correspondence, document preparation, recordkeeping, supplies, and general office support while maintaining a professional environment
• Assist with project invoicing, contract support, project database maintenance, and other operational tasks
• Coordinate meetings, schedules, and office events

Skills

Organizational skills

Communication skills

Multitasking

Detail-oriented

Independent work

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Microsoft Teams

Zoom

SharePoint

OneDrive

Adobe Acrobat

Job description

BWS Architects seeks an organized, proactive Administrative + Office Coordinator for the Phoenix office. You will support the Office Principal with daily administrative, project-related, and financial tasks in a collaborative, professional setting.

The role is full-time, in-office with hybrid Fridays, and requires strong organizational skills, attention to detail, and the ability to manage multiple priorities. Benefits include competitive compensation and a team-focused environment.