Administrative and Office Coordinator

BWS Architects; Phoenix (AZ); Hybrid; USD 55,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k)

Paid time off

Additional company benefits

Job summary

BWS Architects seeks an organized, proactive Administrative + Office Coordinator for the Phoenix office. You will support the Office Principal with daily administrative, project-related, and financial tasks in a collaborative, professional setting.

The role is full-time, in-office with hybrid Fridays, and requires strong organizational skills, attention to detail, and the ability to manage multiple priorities. Benefits include competitive compensation and a team-focused environment.

Qualifications

• Minimum of 4 years of professional office experience
• Strong organizational, communication, and multitasking skills
• Excellent attention to detail and accuracy
• Ability to work independently and manage multiple priorities

Responsibilities

• Support the Phoenix Office Principal with daily administrative and operational needs
• Coordinate office activities, correspondence, document preparation, recordkeeping, supplies, and general office support while maintaining a professional environment
• Assist with project invoicing, contract support, project database maintenance, and other operational tasks
• Coordinate meetings, schedules, and office events

Skills

Organizational skills

Communication skills

Multitasking

Detail-oriented

Independent work

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Microsoft Teams

Zoom

SharePoint

OneDrive

Adobe Acrobat

Job description

BWS Architects is seeking an organized, detail-oriented, and proactive full-time Administrative + Office Coordinator to support the daily operations of our Phoenix office. This position works closely with the Phoenix Office Principal and other firm leaders, providing a broad range of administrative, organizational, project-related, and financial support.

Compensation:

$55,000-$62,000 annually, depending on experience and qualifications.

The ideal candidate is technologically proficient, a quick learner, resourceful, and comfortable managing a variety of responsibilities in a collaborative professional environment.

Qualifications

• Full-time position
• Minimum of 4 years of professional office experience
• Excellent organizational, communication, and multitasking skills
• Strong attention to detail and accuracy
• Ability to work independently and manage multiple priorities

Key Responsibilities

• Support the Phoenix Office Principal with daily administrative and operational needs
• Coordinate office activities, correspondence, document preparation, recordkeeping, supplies, and general office support while ensuring a clean, organized, and professional office environment
• Assist with project invoicing, contract support, project database maintenance, and other operational tasks
• Coordinate meetings, schedules, and office events

Software & Technology Experience

Microsoft Office Suite

• Word
• Excel
• Outlook
• PowerPoint

Cloud Collaboration & Virtual Meetings

• Microsoft Teams
• Zoom
• SharePoint
• OneDrive

PDF Management Software

• Adobe Acrobat

Database Management

• Marketing database experience preferred
• Medical, dental, and vision insurance
• 401(k)
• Paid time off
• Additional company benefits

Position Type:

Full-Time, In-Office / Hybrid on Fridays

This position is based in our Phoenix office and requires regular in-office attendance.