Dynamic Office & Operations Coordinator

Trumark Homes; San Ramon (CA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical Benefits

401k with company matching

Direct career path

Charity: water partnership

Job summary

Trumark Homes in California seeks an Office Administrator to oversee the NorCal office operations, welcoming visitors, answering calls, and coordinating day-to-day tasks. You will support IT, HR onboarding, and field teams while maintaining office organization and supplies.

Ideal candidates have a bachelor’s or associate degree or 1–3 years’ related experience, with strong communication and multitasking abilities. The role offers growth and a collaborative culture.

Qualifications

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management with ability to meet deadlines.
• Ability to multi-task in a fast-paced environment.
• Proficient with standard business equipment and software.
• Team player with initiative and professionalism.

Responsibilities

• Maintaining overall tidiness and organization of the office
• Welcoming visitors and providing general support
• Compose professional emails announcing new hires, promotions, and division announcements
• Answering phones and directing them to the appropriate party
• Sorting and dispersing mail
• Creating FedEx labels for overnight shipments
• Coordinating office events and facilitating catering
• Setting up meetings in conference rooms via Zoom
• Managing inventory of office supplies and placing orders
• Keeping kitchen stocked and maintaining appliances
• Working with IT on service requests and follow-up
• Coordinating with building management for maintenance and parking
• Managing copier leases and printing supplies
• Coordinating catering/food orders for field sites
• Handling storage needs and file box pickups
• Ordering field wear and supporting other departments as needed

Skills

Communication

Organization

Time management

Multi-tasking

Office equipment

Professionalism

Education

Bachelor or Associate degree or equivalent experience

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Trumark Homes in California seeks an Office Administrator to oversee the NorCal office operations, welcoming visitors, answering calls, and coordinating day-to-day tasks. You will support IT, HR onboarding, and field teams while maintaining office organization and supplies.

Ideal candidates have a bachelor’s or associate degree or 1–3 years’ related experience, with strong communication and multitasking abilities. The role offers growth and a collaborative culture.