Dynamic Office & Onboarding Coordinator

Worldwide Medical Staffing; Mesa (AZ); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) retirement plan

Paid time off and holidays

Opportunities for professional growth

Team-oriented work environment

Job summary

Worldwide Medical Staffing in Mesa, AZ seeks an Office Administrator to oversee daily operations, onboarding support, workstation setup, and supplies management. This role suits a proactive, detail-oriented professional who thrives in a fast-paced environment.

You will coordinate onboarding, set up workstations, liaise with IT, manage inventory and vendor relationships, and help maintain a positive, collaborative office culture.

Qualifications

• 2+ years of experience in office administration or related role.
• Proficient in Microsoft Office Suite and cloud-based tools (Google Workspace, Slack).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.

Responsibilities

• Coordinate onboarding logistics for internal team members.
• Set up workstations, including computers, phones, email accounts, and software access.
• Liaise with IT to ensure proper system configurations for new hires.
• Manage computer equipment setup, take down, and inventory.
• Answer main phone line and maintain office supplies and snacks.
• Monitor inventory levels and vendor relationships.
• Track office expenditures and ensure purchases stay within budget.
• Coordinate outside vendors for phone, internet, IT, etc.
• Plan birthday/anniversary recognitions and office events.
• Organize holiday decor purchases and setup.
• Support a collaborative, team-oriented office culture.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Tools

Microsoft Office

Google Workspace

Slack

Job description

Worldwide Medical Staffing in Mesa, AZ seeks an Office Administrator to oversee daily operations, onboarding support, workstation setup, and supplies management. This role suits a proactive, detail-oriented professional who thrives in a fast-paced environment.

You will coordinate onboarding, set up workstations, liaise with IT, manage inventory and vendor relationships, and help maintain a positive, collaborative office culture.