Dynamic Office Manager – Operations & Onboarding

Gosnaphop; San Diego (CA); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Job summary

Addison Group in San Diego is seeking an Office Manager on a contract basis to support client onboarding and daily office operations in a financial services setting. The role emphasizes meticulous organization, guest services, and smooth administrative processes.

The candidate will manage reception, onboarding, facilities, and vendor coordination while ensuring security, compliance, and efficient communication across teams.

Qualifications

• 3+ years of administrative, client service, operations, or office support experience preferred.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication abilities.

Responsibilities

• Office Operations & Facilities: daily walkthroughs, supplies, seating, repairs, freight elevator coordination.
• Reception & Visitor Experience: welcome visitors, hospitality, calls/emails routing, badge registration.
• Employee Support & Onboarding: building access, orientation, workstation setup, mail and deliveries.
• Event & Culture Coordination: book rooms, coordinate logistics, ensure insurer/reservation compliance.
• Safety, Security & Compliance: assist with access protocols, drills, safety programs, exits clear.
• Vendor & Technology Coordination: manage cleaning/maintenance vendors, certificates, basic IT/AV support.
• Financial & Reporting: track office expenses, purchases, vendor invoices, occupancy reporting.

Skills

Administrative experience

Client service

Operations

Office support

Communication

Task management

Tools

Microsoft Office

CRM systems

Salesforce

Job description

Addison Group in San Diego is seeking an Office Manager on a contract basis to support client onboarding and daily office operations in a financial services setting. The role emphasizes meticulous organization, guest services, and smooth administrative processes.

The candidate will manage reception, onboarding, facilities, and vendor coordination while ensuring security, compliance, and efficient communication across teams.