Office Manager

Gosnaphop; San Diego (CA); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Job summary

Addison Group in San Diego is seeking an Office Manager on a contract basis to support client onboarding and daily office operations in a financial services setting. The role emphasizes meticulous organization, guest services, and smooth administrative processes.

The candidate will manage reception, onboarding, facilities, and vendor coordination while ensuring security, compliance, and efficient communication across teams.

Qualifications

• 3+ years of administrative, client service, operations, or office support experience preferred.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication abilities.

Responsibilities

• Office Operations & Facilities: daily walkthroughs, supplies, seating, repairs, freight elevator coordination.
• Reception & Visitor Experience: welcome visitors, hospitality, calls/emails routing, badge registration.
• Employee Support & Onboarding: building access, orientation, workstation setup, mail and deliveries.
• Event & Culture Coordination: book rooms, coordinate logistics, ensure insurer/reservation compliance.
• Safety, Security & Compliance: assist with access protocols, drills, safety programs, exits clear.
• Vendor & Technology Coordination: manage cleaning/maintenance vendors, certificates, basic IT/AV support.
• Financial & Reporting: track office expenses, purchases, vendor invoices, occupancy reporting.

Skills

Administrative experience

Client service

Operations

Office support

Communication

Task management

Tools

Microsoft Office

CRM systems

Salesforce

Job description

Position: Office Manager

Location: San Diego, CA

Pay: $27.00 - $30.00 / Per Hour

Employment Type: Contract, 1+ month

Industry: Financial Services

Benefits:

• This position is eligible for medical, dental, vision, and 401(k).

About the Role

We are seeking a detail-oriented and organized Office Manager to support client onboarding activities and day-to-day office operations within a professional financial services environment. This role is ideal for someone who enjoys working in a fast-paced setting, managing documentation, coordinating administrative tasks, and providing a welcoming experience for clients and visitors.

Responsibilities:

• Office Operations & Facilities: Conduct daily walkthroughs; maintain supplies, pantry inventory, seating charts, and nameplates; coordinate repairs and building services; reserve freight elevators for deliveries and project work.
• Reception & Visitor Experience: Welcome visitors, provide hospitality, answer and route calls and emails, and manage visitor registration and badges.
• Employee Support & Onboarding: Coordinate building access, office orientation, and workstation setup; manage workplace requests; oversee mail, deliveries, and shipping.
• Event & Culture Coordination: Book rooms, coordinate event logistics, and ensure deliveries and events meet building insurance and reservation requirements.
• Safety, Security & Compliance: Support access protocols, emergency procedures, drills, and safety programs; check safety equipment and keep exits clear.
• Vendor & Technology Coordination: Manage cleaning and maintenance vendors, process Certificates of Insurance, maintain office equipment, and coordinate basic IT/AV troubleshooting.
• Financial & Reporting: Track office expenses, purchases, and vendor invoices; report occupancy, space needs, and operational concerns.

Qualifications:

• 3+ year of administrative, client service, operations, or office support experience preferred
• Strong attention to detail and organizational skills
• Excellent written and verbal communication abilities
• Comfortable handling confidential information
• Proficiency with Microsoft Office and familiarity with CRM systems; Salesforce experience is a plus
• Ability to manage multiple priorities and meet deadlines in a professional, fast-paced environment
• Strong follow-up skills and a proactive approach to completing tasks

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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