Dynamic Office & Front Desk Coordinator

Attain Finance; Greenville (SC); On-site; USD 29,000 - 37,000; Full time

Benefits offered by this job

Paid Time Off

Medical

Dental

Vision

401k

Life Insurance

Disability

Voluntary benefits

Job summary

Attain Finance, based in Greenville, SC, is seeking a Corporate Services Coordinator to run the front desk, answer calls, manage mail and packages, and support onboarding and office logistics. This onsite role collaborates with the Corporate Services Partner to ensure smooth daily operations in a busy financial services environment.

The ideal candidate is friendly, detail-oriented, and eager to learn, with 1+ year of relevant experience and strong Microsoft 365 skills.

Qualifications

• High school diploma or equivalent required; associate degree a plus.
• One or more years of experience in reception, administrative support, customer service, or office operations.
• Working knowledge of Microsoft 365 applications, including Outlook, Word, Excel, and Teams, and a willingness to learn new systems.
• Strong organizational skills and attention to detail, with the ability to juggle multiple tasks and follow established procedures.
• Friendly, professional communication skills in person, by phone, and in writing.
• Discretion and the ability to handle confidential or sensitive information appropriately.
• Reliable and punctual, with the ability to take direction and follow through on assignments.
• Experience with shipping applications such as FedEx or UPS, or with visitor management systems.
• Experience in financial services, consumer lending, banking, or another regulated industry is a plus.

Responsibilities

• Greet and check in team members, candidates, vendors, visitors, and business partners, and create a welcoming first impression of the office.
• Answer, screen, and direct incoming phone calls and general office inquiries, escalating to the Corporate Services Partner or the appropriate team as needed.
• Manage conference room reservations and help keep shared spaces ready for scheduled meetings.
• Follow office procedures for visitor sign-in, temporary badges, and building access.
• Receive, sort, scan, and distribute incoming mail; prepare and send outgoing mail.
• Receive, track, and route packages and deliveries to the appropriate recipients.
• Prepare outgoing shipments and maintain accurate address information in FedEx, UPS, and other shipping applications.
• Maintain organized electronic and physical filing systems, records, and administrative documentation.
• Prepare, assemble, and ship welcome boxes to branch team members.
• Carry out onboarding logistics such as workspace setup, access requests, badges, parking, and delivery of required materials, in partnership with the Corporate Services Partner.
• Monitor office and breakroom supplies, restock as needed, and place orders following established procedures and approval limits.
• Help keep reception, conference rooms, and breakrooms clean, organized, and presentable throughout the day.
• Submit maintenance and facilities requests, and report facility, safety, or service issues to the Corporate Services Partner or Building Management.
• Help keep office reference materials current for access, parking, visitors, and workplace procedures.
• Assist with setup and breakdown for company meetings, training sessions, recruiting events, and team member engagement activities.
• Help with event logistics such as room setup, catering delivery, materials, and post-event cleanup, under the direction of the Corporate Services Partner.
• Support internal office communications, recognition, and team member engagement initiatives.
• Work closely with the Corporate Services Partner to prioritize daily tasks and keep front desk, phone, mail, and shipping duties consistently covered.
• Provide backup support for the Corporate Services Partner during absences or peak periods, as assigned.
• Assist with data entry, invoice routing, basic administrative reports, and special projects as assigned.
• Share ideas to improve administrative processes, workplace services, and the overall team member experience.

Skills

Organizational skills

Attention to detail

Professional communication

Discretion

Reliability

Education

High school diploma or equivalent

Associate degree

Tools

Microsoft 365

Outlook

Word

Excel

Teams

Job description

Attain Finance, based in Greenville, SC, is seeking a Corporate Services Coordinator to run the front desk, answer calls, manage mail and packages, and support onboarding and office logistics. This onsite role collaborates with the Corporate Services Partner to ensure smooth daily operations in a busy financial services environment.

The ideal candidate is friendly, detail-oriented, and eager to learn, with 1+ year of relevant experience and strong Microsoft 365 skills.