Dynamic Office Administrator — Front Desk & Admin (Sign-On Bonus)

Allied Technical Services, Inc.; Cincinnati (OH); On-site; USD 29,000 - 36,000; Full time

Benefits offered by this job

Sign-On Bonus

Job summary

Allied Technical Services in Sharonville, OH is seeking an organized, detail-oriented Office Administrator to greet visitors, answer calls, manage mail, and provide essential administrative support to keep daily operations running smoothly.

Responsibilities cover data entry, scheduling, records management, basic accounting support, and coordinating with the Business Manager. A high school diploma or GED is required, with prior office experience a plus; MS 365 skills are essential.

Qualifications

• High school diploma or GED required; additional coursework in office administration preferred.
• 1+ year of office administration or receptionist experience preferred.
• Accounting or bookkeeping experience is a significant plus.
• Strong communication and organizational abilities; professional demeanor.
• Proficiency with Microsoft 365 applications (Outlook, Word, Excel, Teams).

Responsibilities

• Greet visitors promptly and professionally, determine their needs, provide general information, and notify the appropriate team members.
• Answer, screen, and route incoming phone calls; take accurate messages and respond to routine inquiries in a timely manner.
• Receive, sort, and distribute mail, packages, and deliveries; coordinate outgoing shipments and maintain related logs and documentation.
• Maintain the reception area, conference rooms, kitchen, and shared spaces to ensure a clean, organized, stocked, and professional appearance.
• Provide administrative support, including data entry, scanning, copying, filing, document preparation, proofreading, formatting, and maintenance of accurate electronic and paper records.
• Prepare routine correspondence, reports, spreadsheets, presentations, forms, labels, and other office materials.
• Maintain shared calendars, contact lists, directories, office records, and recurring administrative schedules.
• Assist with facilities administration by tracking maintenance requests, coordinating access, and escalating building, safety, or equipment concerns to the Office Manager.
• Support new-hire and employee administrative needs, including preparing workspaces, assembling orientation materials, coordinating access or equipment requests, and updating internal directories.
• Assist with company meetings, employee events, trainings, travel arrangements, catering, and other office activities as assigned.
• Provide basic accounting and bookkeeping support as needed, including organizing invoices and receipts, coding or entering transactions, reconciling routine records, preparing deposits, assisting with accounts payable or accounts receivable documentation, and maintaining accurate expense and accounting records.
• Handle routine customer, vendor, facility, and office matters using sound judgment; elevate issues to the Business Manager when appropriate.
• Protect confidential information and follow established office procedures, records-retention practices, safety requirements, and company policies.
• Identify opportunities to improve office procedures, organization, communication, and workflow efficiency, and provide additional administrative support to internal teams as needed.

Skills

Customer service

Organizational skills

Phone etiquette

Communication

Recordkeeping

Education

High school diploma or GED

Tools

Microsoft 365

Job description

Allied Technical Services in Sharonville, OH is seeking an organized, detail-oriented Office Administrator to greet visitors, answer calls, manage mail, and provide essential administrative support to keep daily operations running smoothly.

Responsibilities cover data entry, scheduling, records management, basic accounting support, and coordinating with the Business Manager. A high school diploma or GED is required, with prior office experience a plus; MS 365 skills are essential.