Dynamic Office & Events Coordinator | Flexible Schedule

Altea Healthcare; Gilbert (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

Altea Healthcare in Gilbert, AZ is seeking an Office Coordinator to provide day-to-day administrative and operational support across the organization. You will help keep the office organized, welcoming, stocked, and prepared to support employees, visitors, meetings, and company activities.

The role involves coordinating office supplies, mail, deliveries, food and catering orders, meeting logistics, event support, and confidential tasks for multiple departments, with a strong emphasis on customer

Qualifications

• Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Experience in administrative roles such as office coordinator, receptionist, or mailroom support.
• Strong interpersonal and organizational skills with attention to detail.
• Excellent written and verbal communication; maintains confidentiality.

Responsibilities

• Provide day-to-day administrative support to maintain an organized, welcoming office.
• Receive, sort, distribute mail, deliveries, and manage mailroom activities.
• Monitor and maintain office supplies, snacks, beverages, and common items.
• Place orders for office supplies, meals, catering, and other needs.
• Coordinate meeting room prep, calendars, materials, and general logistics.
• Coordinate with vendors for office-related services and tasks.
• Support company events, celebrations, orientations, and trainings as needed.
• Maintain records of purchases, orders, deliveries, and activities.
• Assist multiple departments including Human Resources and Revenue Cycle Management with administrative tasks.

Skills

Office coordination

Customer service

Organization

Communication

Attention to detail

Discretion/Confidentiality

Multi-tasking

Time management

Tools

Microsoft Office

Job description

Altea Healthcare in Gilbert, AZ is seeking an Office Coordinator to provide day-to-day administrative and operational support across the organization. You will help keep the office organized, welcoming, stocked, and prepared to support employees, visitors, meetings, and company activities.

The role involves coordinating office supplies, mail, deliveries, food and catering orders, meeting logistics, event support, and confidential tasks for multiple departments, with a strong emphasis on customer