Dynamic Office Coordinator — Multitask Admin & Front Desk

City of Independence, Ohio; Independence Township (OH); Sur place; USD 42 000 - 62 000; Plein temps

Résumé du poste

The City of Independence, Ohio, is seeking an Office Coordinator to provide high-level secretarial support to the Fire Department and manage office communications. You will interact with City employees, the public and visitors in a busy public safety setting.

Responsibilities include greeting visitors, answering calls, maintaining databases, data entry, billing and invoicing, and supporting department meetings with confidentiality and multi-tasking in a structured environment.

Qualifications

• High School Diploma; Associate Degree in Business or related field highly desirable.
• Five (5)+ years paid work experience performing advanced, general clerical duties using modern computer software.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office software; ability to learn additional city software.
• Ability to multi-task, prioritize, and work with interruptions.
• Valid Ohio Notary Public commission or willingness to obtain within 1 year from hire date.
• CPR and AED certified, or willingness to obtain within 1 year from hire date.

Responsabilités

• Greet in-person visitors to department and direct to appropriate staff.
• Answer telephone and provide general department information; take messages.
• Create and maintain databases for statistics and reporting; record retention.
• Perform data entry to update calendars and staff schedules.
• Billing and bookkeeping tasks including invoices, permit fees, and deposits.
• Prepare purchase requisitions and file records; manage mail and email routing.

Connaissances

Communication

Customer Service

Problem Solving

Prioritizing

Attention to detail

Teamwork

Planning and organizing

Formation

High School Diploma

Associate Degree in Business

Outils

Microsoft Office

Description du poste

The City of Independence, Ohio, is seeking an Office Coordinator to provide high-level secretarial support to the Fire Department and manage office communications. You will interact with City employees, the public and visitors in a busy public safety setting.

Responsibilities include greeting visitors, answering calls, maintaining databases, data entry, billing and invoicing, and supporting department meetings with confidentiality and multi-tasking in a structured environment.