Dynamic Public Safety Office Coordinator

The City Of Independence Ohio; Independence Township (OH); On-site; USD 35,000 - 55,000; Full time

Job summary

The City Of Independence Ohio is seeking an Office Coordinator to support the Fire Department with secretarial tasks and efficient office operations. The role requires handling phone calls, greeting visitors, and maintaining records while prioritizing multiple tasks in a sometimes busy environment.

You will manage calendars, assist with billing, and prepare reports using standard software. Strong communication and meticulous attention to detail are essential for success in this public service

Qualifications

• High school diploma required with strong secretarial skills and modern computer software proficiency.
• Experience performing clerical duties in a public-facing department is preferred.
• Ability to learn department-specific software used by City operations.

Responsibilities

• Greet visitors and direct them to appropriate staff or departments.
• Answer phones, provide general department information, and take messages.
• Create and maintain databases for department statistics and reporting.
• Perform data entry to update calendars and staff schedules.
• Process billing tasks, invoices, and permit fees for the department.

Skills

Time management

Multitasking

Communication

Attention to detail

Office software

Data entry

Confidentiality

Education

High School Diploma

Associate Degree in Business or related field desirable

Tools

Microsoft Office

Office equipment

Job description

The City Of Independence Ohio is seeking an Office Coordinator to support the Fire Department with secretarial tasks and efficient office operations. The role requires handling phone calls, greeting visitors, and maintaining records while prioritizing multiple tasks in a sometimes busy environment.

You will manage calendars, assist with billing, and prepare reports using standard software. Strong communication and meticulous attention to detail are essential for success in this public service