Dynamic Office Coordinator & Admin Operations

FPT Americas; Richardson (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

FPT Americas is seeking an office coordinator to support daily operations, processes, and cross-team coordination in our Dallas office. This hands-on role requires strong organization, follow-through, and the ability to keep tasks moving efficiently.

You will manage front desk duties, office supplies, purchasing, and vendor documentation, while administering Concur and related accounting tools. Travel logistics and event support are also part of the responsibilities, with an immediate start date

Qualifications

• Strong communication and professional representation when interacting with partners.
• Entry-level position with 40 hours/week, training provided.
• Flexible education level as acceptable requirement.

Responsibilities

• Provide front desk support in the Dallas office, greet visitors and handle mail.
• Manage day-to-day office operations, supplies and workspace organization.
• Coordinate office purchasing and event-related orders.
• Support contracts and document packages for clients, contractors, and vendors.
• Collect vendor documents (W-9s, certificates of insurance) and finalize before payment.
• Manage Concur and accounting tools; assist IT when needed.
• Coordinate travel logistics (flights, hotels, itineraries) for employees.
• Support event planning and vendor sourcing; coordinate with internal teams.
• Track orders and maintain accurate documentation of purchases and deliveries.
• Entry-level role with immediate start date; training provided.

Skills

Communication skills

Organizational skills

Administrative support

Vendor management

Travel coordination

Education

Flexible education level

Tools

Concur

Accounting software

Job description

FPT Americas is seeking an office coordinator to support daily operations, processes, and cross-team coordination in our Dallas office. This hands-on role requires strong organization, follow-through, and the ability to keep tasks moving efficiently.

You will manage front desk duties, office supplies, purchasing, and vendor documentation, while administering Concur and related accounting tools. Travel logistics and event support are also part of the responsibilities, with an immediate start date