Office Coordinator

FPT Americas; Richardson (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

FPT Americas is seeking an office coordinator to support daily operations, processes, and cross-team coordination in our Dallas office. This hands-on role requires strong organization, follow-through, and the ability to keep tasks moving efficiently.

You will manage front desk duties, office supplies, purchasing, and vendor documentation, while administering Concur and related accounting tools. Travel logistics and event support are also part of the responsibilities, with an immediate start date

Qualifications

• Strong communication and professional representation when interacting with partners.
• Entry-level position with 40 hours/week, training provided.
• Flexible education level as acceptable requirement.

Responsibilities

• Provide front desk support in the Dallas office, greet visitors and handle mail.
• Manage day-to-day office operations, supplies and workspace organization.
• Coordinate office purchasing and event-related orders.
• Support contracts and document packages for clients, contractors, and vendors.
• Collect vendor documents (W-9s, certificates of insurance) and finalize before payment.
• Manage Concur and accounting tools; assist IT when needed.
• Coordinate travel logistics (flights, hotels, itineraries) for employees.
• Support event planning and vendor sourcing; coordinate with internal teams.
• Track orders and maintain accurate documentation of purchases and deliveries.
• Entry-level role with immediate start date; training provided.

Skills

Communication skills

Organizational skills

Administrative support

Vendor management

Travel coordination

Education

Flexible education level

Tools

Concur

Accounting software

Job description

Office Coordinator/Office Admin - Excellent opportunity for recent graduates and early-career professionals

We are looking for a detail-oriented and proactive Office Coordinator to support daily office operations, administrative processes, and cross-team coordination. This is a hands-on role that requires strong organization, follow-up, and the ability to keep tasks moving efficiently.

Job Duties:

• Provide front desk support in the Dallas office, including greeting visitors, handling mail and deliveries, and assisting with basic office requests.
• Manage day-to-day office operations, including supplies, snacks and drinks, workspace organization, and basic equipment upkeep.
• Coordinate office purchasing, including office supplies, business cards, shipping, and other administrative or event-related orders.
• Support fixed asset and accounting administrative tasks, including tracking laptop shipments and returns, labeling, receipt filing, and submitting complete expense packages to Accounting.
• Prepare and process administrative contracts and document packages for clients, contractors, and vendors; route documents for signature and maintain organized final records.
• Collect and track vendor documents such as W-9s, certificates of insurance, and other required forms; follow up until all documentation is complete before payment or contract execution.
• Manage Concur and other admin/accounting tools, including user setup, access updates, basic troubleshooting, receipt review, and tracker maintenance; escalated issues to Accounting or IT when needed.
• Coordinate travel logistics, including flights, hotels, itineraries, and related travel support for employees.
• Support event planning by sourcing venues and vendors, collecting quotes, comparing options, and coordinating logistics with internal teams.
• Handle administrative purchases and maintain clear, accurate tracking of orders, deliveries, and usage.
• This is an entry-level position averaging 40 hours/week; Training provided, Immediate start date

Requirements:

• We are looking for candidates with strong communication skills who are resourceful, energetic, and able to represent FPT professionally when interacting with our business partners at our headquarters office.
• The education-level requirement is flexible.