Senior Administrative Assistant: Calendar & Travel Pro

Ultimate Staffing Services; Irvine (CA); On-site; USD 48,000 - 57,000; Part time

Job summary

Ultimate Staffing Services in Irvine, CA is seeking an Administrative Assistant III for a 3-6 month W-2 contract role. The position provides administrative support to senior managers, manages complex calendars, coordinates meetings, and handles travel arrangements and expense reporting while maintaining confidentiality and sound judgment.

Responsibilities include producing correspondence and presentations, handling mail and calls, onboarding and guiding visitors, generating basic reports and

Qualifications

• Requires 5+ years of experience as an administrative assistant.
• Strong written and verbal communication skills.
• Ability to manage calendars and coordinate travel.

Responsibilities

• Provides administrative support to senior managers.
• Manages complex calendars and schedules meetings.
• Coordinates travel and handles expense reporting.
• Prepares reports and presentations; drafts correspondence.
• Acts as first point of contact for inquiries.
• Maintains confidential files and processes invoices.

Skills

Calendar management

Travel arrangements

Expense reporting

Communication

Microsoft Office

Presentations

Administrative support

Office management

First point of contact

Outlook

Word

Excel

PowerPoint

Tools

Outlook

Word

Excel

PowerPoint

Job description

Ultimate Staffing Services in Irvine, CA is seeking an Administrative Assistant III for a 3-6 month W-2 contract role. The position provides administrative support to senior managers, manages complex calendars, coordinates meetings, and handles travel arrangements and expense reporting while maintaining confidentiality and sound judgment.

Responsibilities include producing correspondence and presentations, handling mail and calls, onboarding and guiding visitors, generating basic reports and