Dynamic Office Assistant — Fast-Paced Admin Support

LEARN Academy; Redwood City (CA); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Medical, Dental & Vision

401(k) plan

Mental health support

Employee discounts

PTO 15 days

HSA & FSA

Life & Disability Insurance

Job summary

LEARN Academy is seeking an Office Assistant to manage a busy, high-volume office in Redwood City. The role requires a high school diploma, at least two years of administrative experience, and strong Microsoft Office skills.

You will support daily operations, organize filing systems, and assist with training prep and new-hire logistics. Join a collaborative team that values customer relationships, attention to detail, and adaptability in a fast-changing environment.

Qualifications

• High School Diploma required.
• Minimum of 2 years of administrative experience in an office setting.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Customer relationship focus and business acumen are valued.
• Ability to multitask and thrive in a fast-paced environment.

Responsibilities

• General office duties including maintaining supply inventories, mail and fax distribution, and photocopying.
• Create, organize and maintain office filing systems; send files to storage as needed.
• Create and maintain picture library of program materials used during intervention sessions.
• Assist in preparation for monthly training; create new hire training binders, bags and badges.
• Process I-9 forms to verify identity and work eligibility of new employees.

Skills

Administrative support

Microsoft Office Suite

Customer service orientation

Multitasking

Communication skills

Attention to detail

Education

High School Diploma

Job description

LEARN Academy is seeking an Office Assistant to manage a busy, high-volume office in Redwood City. The role requires a high school diploma, at least two years of administrative experience, and strong Microsoft Office skills.

You will support daily operations, organize filing systems, and assist with training prep and new-hire logistics. Join a collaborative team that values customer relationships, attention to detail, and adaptability in a fast-changing environment.