Office Assistant

LEARN Academy; Redwood City (CA); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Medical, Dental & Vision

401(k) plan

Mental health support

Employee discounts

PTO 15 days

HSA & FSA

Life & Disability Insurance

Job summary

LEARN Academy is seeking an Office Assistant to manage a busy, high-volume office in Redwood City. The role requires a high school diploma, at least two years of administrative experience, and strong Microsoft Office skills.

You will support daily operations, organize filing systems, and assist with training prep and new-hire logistics. Join a collaborative team that values customer relationships, attention to detail, and adaptability in a fast-changing environment.

Qualifications

• High School Diploma required.
• Minimum of 2 years of administrative experience in an office setting.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Customer relationship focus and business acumen are valued.
• Ability to multitask and thrive in a fast-paced environment.

Responsibilities

• General office duties including maintaining supply inventories, mail and fax distribution, and photocopying.
• Create, organize and maintain office filing systems; send files to storage as needed.
• Create and maintain picture library of program materials used during intervention sessions.
• Assist in preparation for monthly training; create new hire training binders, bags and badges.
• Process I-9 forms to verify identity and work eligibility of new employees.

Skills

Administrative support

Microsoft Office Suite

Customer service orientation

Multitasking

Communication skills

Attention to detail

Education

High School Diploma

Job description

Address 815 Allerton St, Redwood City, CA, 94063, US

Compensation $24.00 - $27.00/hour

Description

Why Join ?

Overview

The Office Assistant position is responsible for managing multiple tasks in a busy, high-volume office.

Who We’re Looking For

We're looking for someone who:

High School Diploma Required

A minimum of 2 years prior administrative experience in an office setting

Strong software proficiency with Microsoft Office Suite (Word, Excel, and Outlook)

Customer/Client Relationship Focused

Business Acumen

Cultural Alignment

Technical Proficiency

Ability to multitask and maintain thoroughness

Thrive in a fast-paced environment

Adaptable to change

Positive approach to daily routine

Allow Us to Introduce Ourselves

CUSTOMER_ATTRIBUTES_OPENING_OFFER_LETTER_BRAND] is part of LEARN Behavioral, a network committed to helping children and students reach their unique potential. Our teams combine evidence-based practices, collaboration, and individualized support to create meaningful outcomes.

We know there are a lot of options out there, so why not choose something that makes a difference?

Build real skills make a real impact do work that matters.

What We Offer

Benefits for All Employees

Medical, Dental & Vision Benefits – Benefit plan options available for both full- and part-time employees, with coverage designed to support you and your family.

401(k) Retirement Plan – Pre-tax and Roth savings options, plus potential employer contributions after one year.

Mental Health & Well-Being Support – Free, confidential 24/7 counseling and access to Talkspace resources.

Employee Discounts & Perks – Save on travel, entertainment, fitness, insurance, gift cards, and more through exclusive employee discount programs.

Additional Benefits for Full-Time Employees

Generous Paid Time Off – 15 days of PTO plus 7 holidays and 3 floating holidays.

Expanded Health Plan Options – Choice of multiple medical, dental, and vision plans to fit individual and family needs.

Company-Paid Life & Disability Insurance – Added financial protection at no cost to you.

HSA & FSA Options – Tax-advantaged savings for eligible healthcare and dependent care expenses.

What You Have

High School Diploma Required

A minimum of 2 years prior administrative experience in an office setting

Strong software proficiency with Microsoft Office Suite (Word, Excel, and Outlook)

What You’ll Be Doing

General office duties including maintaining supply inventories, mail and fax distribution, and photocopying

Create, organize and maintain office filing systems, send files to storage facilities, as needed

Create and maintain picture library of program materials used during intervention sessions

Assist in preparation for monthly training; create new hire training binders, bags and badges

Process I-9 Form to verify the identity and work eligibility of new employees hired

Responsible for keeping the office tidy and organized, including maintaining office equipment and decorating the area when appropriate

Additional responsibilities as requested by Clinical Director, Staff Support Manager, or other staff

This role has no supervisory responsibilities but may serve as a coach and mentor for other employees, at times

Physical Requirements

is part of LEARN Behavioral, a network of ABA providers committed to nurturing the unique potential of children with autism and special needs nationwide.

LEARN Behavioral is an Equal Opportunity Employer, committed to diversity, equity, and inclusion.