Dynamic Office Administrator — Multi-Dept Support

Butler Machinery Company; Fargo (ND); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

PTO

401(k)

Life Insurance

Job summary

Butler Machinery Company in Fargo, ND is seeking an organized Office Administrator to support daily operations at our corporate office. You will coordinate mail, manage supplies, assist multiple departments, and provide backup reception coverage to ensure smooth workflow.

The ideal candidate has a high school diploma, 1 year of admin/office experience, strong communication skills, and proficiency with Microsoft Office. Join our family-owned team delivering reliable service.

Qualifications

• High school diploma or equivalent required
• One year of administrative, office assistant, or receptionist experience required; two or more years preferred
• Experience working with a multi-line phone system
• Strong communication and customer service skills
• Attention to detail and ability to manage multiple priorities
• Excellent organizational and time management abilities
• Experience with document scanning, indexing, and workflow systems preferred
• Basic math and accounting knowledge
• Proficiency with Microsoft Office and general computer applications

Responsibilities

• Coordinate outgoing, incoming, and inter-office mail distribution
• Provide backup coverage for the Receptionist during breaks, lunches, and time off
• Collect, prepare, scan, and organize documents from various departments
• Submit invoices to third party online payment portals
• Monitor and maintain office supply inventory
• Process and allocate weekly credit card transactions
• Support special projects and administrative needs across various departments as needed
• Works within and promotes the vision, mission, and values of BMC
• Performs other duties as assigned

Skills

Multi-line phone system

Customer service

Attention to detail

Time management

Education

High School Diploma

Tools

Microsoft Office

Job description

Butler Machinery Company in Fargo, ND is seeking an organized Office Administrator to support daily operations at our corporate office. You will coordinate mail, manage supplies, assist multiple departments, and provide backup reception coverage to ensure smooth workflow.

The ideal candidate has a high school diploma, 1 year of admin/office experience, strong communication skills, and proficiency with Microsoft Office. Join our family-owned team delivering reliable service.